Information Technology Coordinator II

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

This is a fixed term position that may end three years after the employee start date.

Flexible work arrangements are available for this position, including the ability to work remotely within the United States. We would strongly prefer a candidate located in the greater Austin area as this position is hybrid and requires up to one day per week in the office.

This position is hybrid and requires up to one day per week in the office.

This position provides a life/work balance with typically a 40-hour work week and travel limited to training (e.g., conferences/courses).

Enterprise Technology is dedicated to supporting the mission of the University of Texas at Austin of unlocking potential and preparing future leaders of the state.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for research and the work you do will make a difference in the lives of our students, faculty and staff. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working for our campus.

The University of Texas at Austin and Enterprise Technology provide an outstanding benefits package to our staff. Those benefits include:

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)

• Vision, Dental, Life, and Disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

This position requires you to maintain internet service and a mobile phone with voice and data plans to be used when required for work.

Purpose

The position will support the University’s Next Generation Network program which includes improving wireless coverage and support for end users across the campus. The individual hired for this position will act as the primary point of contact for scheduling, submitting updates, coordinating meetings among various campus groups, communicating with stakeholders, and documenting and supporting the planning, execution, and delivery of technology initiatives. The position requires strong organizational and communication skills, with the ability to manage large task lists, prioritize work, and follow through on commitments; the ability to adapt to changing priorities and take initiative to support the project team where needed.

Responsibilities

Scheduling, Sequencing, & Execution Planning:

Develop and manage detailed project implementation schedules for campus-wide and College Schools and Units (CSU) that impact projects.

Coordinate timing around:

• Academic calendars and instructional priorities
• Research-critical windows
• Maintenance and access windows

Sequence work across multiple buildings and CSUs to avoid conflicts, overlaps, or unintended impact

Track dependencies between projects occurring in shared spaces or involving shared resources

Space & Access Coordination:

Scheduling physical space access across:

• Academic buildings
• Research facilities
• Administrative and shared campus spaces

Serve as the central point of coordination between:

• College Schools and Units
• IT Infrastructure and service teams
• Facilities, construction, and maintenance groups

Ensure space readiness (access approvals, timing alignment, occupancy constraints)

Project Management & Implementation Support:

Manage defined projects or project phases under the guidance of a senior PM

Track:

• Scope
• Milestones
• Deliverables
• Action items

Support execution by:

• Assigning and tracking tasks
• Monitoring progress
• Identifying risks and issues

Facilitate implementation activities such as migrations, upgrades, and campus changes

Ensure projects move from planning into successful delivery, not stall in coordination

Cross-CSU Coordination & Communication:

Act as a liaison between IT, Facilities, and non-IT campus groups to align schedules and execution plans

Track CSU-specific constraints, exceptions, and local approvals

Ensure communication reaches the correct CSU contacts and stakeholders

Documentation & Tracking:

Maintain schedules, coordination logs, dependency lists, and change records

Track execution status and surface schedule risks or conflicts early

Support audit, reporting, and institutional memory needs for long-term projects

Work with stakeholders to modify scheduling when conflicts arise

Perform other related functions as assigned.   
 

Required Qualifications

• U.S. Citizen, resident, or officially recognized asylee - Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.
• Bachelor's Degree in Business Administration, Computer Science, Information Technology, Engineering, or related field of discipline
• Strong organizational and communication skills
• Ability to manage large task lists, prioritize work, and follow through on commitments
• Ability to adapt to changing priorities and take initiative to support the project team where needed

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Certified associate in project management (CAPM) 

Salary Range

$65,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity (ex: using a mouse)

Work Shift

• Monday – Friday flexible between 7am-6pm, Occasional nights/weekends maybe required

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.