Operations Assistant Admin

Description

Ops Assistant Admin - Support Execution. Drive Accuracy. Keep Operations Running Efficiently.

Since 1994, Rasa Floors has been a national leader in the multifamily flooring industry, known for speed, reliability, and service execution. Our ability to deliver same-day and next-day installations depends on disciplined processes, strong communication, and operational accuracy behind the scenes.

We are growing and hiring an Operations Assistant Admin in our Austin Branch—a critical role responsible for supporting daily operations through administrative coordination, data accuracy, and communication with internal teams and subcontractors. This position ensures that orders, installations, and billing processes run smoothly and efficiently

Why Join Rasa Floors

· Stable, Growing Company: 30+ years of industry leadership with continued national expansion 

· Operational Impact: Your work directly supports installation execution and customer delivery 

· Structured Environment: Clear expectations, accountability, and support to succeed 

· Career Growth: Advancement opportunities as the company continues to grow 

Schedule

· Monday–Friday, 8:00 AM – 5:00 PM 

What You’ll Do

· Support daily administrative operations within the branch 

· Review subcontractor work orders for accuracy and billing readiness 

· Enter and maintain installation data within company systems 

· Scan and organize documentation for billing and recordkeeping 

· Assist with open order reporting and monthly reconciliation 

· Coordinate material returns and assist with inventory tracking 

· Communicate with subcontractors regarding updates, documentation, and scheduling 

· Process orders and support installation scheduling as needed 

· Maintain inventory tags, office supplies, and operational documentation 

· Assist with vendor coordination and material ordering 

· Support branch operations with general administrative duties, scheduling, and coordination 

· Occasionally assist with warehouse-related tasks and branch errands 

What It Takes to Succeed

Top performers in this role:

· Take ownership of their work and ensure high levels of accuracy 

· Manage multiple priorities while maintaining organization and attention to detail 

· Communicate clearly and follow through on tasks 

· Work with urgency in a fast-paced, high-volume environment 

· Adapt quickly and support team needs across operations 

This Role Is a Fit If You:

· Thrive in a structured, fast-paced administrative environment 

· Take pride in accuracy, organization, and follow-through 

· Are comfortable working across teams and handling multiple responsibilities 

Qualifications

· 6 months of administrative or related experience preferred

· Bilingual (English and Spanish) 

· Strong communication skills (verbal and written) 

· Proficiency in Microsoft Office and ability to learn internal systems 

· Basic math skills (fractions, measurements, calculations) 

· Strong problem-solving and time management skills 

· Ability to work independently and within a team 

What’s in It for You

· Medical, Dental, Vision, and Life Insurance (eligible after 30 days) 

· Short- and Long-Term Disability + additional coverage options 

· 401(k) with up to 4% company match (eligible after 90 days) 

· PTO (up to 2 weeks in first year) + 9 paid holidays 

· Education reimbursement and career development programs 

· Paid volunteer time (up to 3 hours/month) 

· Advancement opportunities — we promote from within 

If you are detail-oriented, organized, and driven to keep operations running smoothly, this is an opportunity to play a key role in a growing organization. Apply today to join Rasa Floors.

Equal Opportunity Employer

RASA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and related conditions), gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, military service, or any other characteristic protected by applicable law.