Physician Practice Coordinator Plastic and Hand Surgery

Your future role at a glance

Location: Austin, TX

Facility: Health Transformation Building

Department/Specialty: Plastic and Hand Surgery

Schedule: Day Shift | Monday - Friday 8:00a - 5:00p

How you'll make an impact in this role

• Execute Daily Clinical Practice Operations: Partner directly with practice management to drive daily operational efficiency, handling cross-functional administrative priorities, vendor coordination, and team support.

• Manage Staff Provisioning & Onboarding Logistics: Coordinate administrative and technical setup for new associates, ensuring seamless onboarding, equipment distribution, and system access provisioning.

• Command Equipment & Supply Procurement: Oversee inventory tracking, order clinical/office equipment, and manage vendor interactions to keep the practice fully supplied and operational.

• Drive Strategic Meeting Preparation: Structure, prepare, and distribute high-level meeting agendas, compile supporting documentation, and track follow-up action items for practice leadership.

• Orchestrate Complex Scheduling & Calendaring: Manage multi-provider calendars, schedule administrative and clinical meetings, and coordinate cross-departmental communications with precision.

• Maintain High-Accuracy Operational Records: Organize, audit, and maintain administrative files, departmental documentation, and operational reports with exceptional attention to detail.

What minimum qualifications you'll need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

What additional requirements you'll need

• Clinical Administrative Foundation: 2+ years of direct administrative support experience within a healthcare clinic, medical practice, or hospital operational setting.

• Google Workspace Expertise: Working knowledge and functional proficiency across Google Workspace (Gmail, Google Calendar, Docs, Sheets, Slides, and Drive).

• Scheduling & Coordination Mastery: Proven ability to manage multi-layered calendars, coordinate complex schedules, and balance competing operational priorities simultaneously.

• Elite Communication Skills: Superior written and verbal communication skills necessary to interface professionally with practice managers, clinical staff, physicians, and external vendors.

• Meticulous Organizational Precision: High attention to detail with strong problem-solving skills and a proactive approach to keeping practice operations running smoothly.

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

Benefits

Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.