Professional Development Coordinator

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes:

The National Center for STEM Education works to strengthen the STEM educator pipeline by supporting the preparation of future STEM teachers, advancing professional learning, fostering partnerships, and developing innovative approaches to STEM teaching and learning. We house the UTeach STEM Educators Association (USEA), a professional organization comprised of faculty, staff, and alumni from national UTeach programs.

While funding is expected to continue, this position is funded through grants, contracts, and department-generated funds.

Purpose:

Provide advanced coordination for state and national professional learning initiatives including professional development events, campus visits, district communications, Communities of Practice, data tracking, dashboard maintenance, reporting support, operational documentation, and major projects for K12 STEM Education at the National Center for STEM Education.  

Serving as a central point of coordination across districts, facilitators, vendors, state agency partners, University staff and internal teams, this position ensures high-quality implementation, timely completion of deliverables, continuous program improvement, and exceptional customer service.

Responsibilities:

• Program and Project Coordination: Coordinate assigned programs, projects, events, meetings, site visits, professional development activities, and related initiatives to ensure timelines, deliverables, documentation, and stakeholder needs are met.

• Event, Meeting, and Engagement Support: Plan and support logistics, agendas, materials, participant communication, facilitation support, attendance tracking, feedback collection, and follow-up for in-person, virtual, and hybrid activities.

• Stakeholder Communication and Liaison Support: Serve as a point of contact for internal and external stakeholders, including school districts, agency partners, vendors, university staff, facilitators, and program teams, to support effective coordination and timely resolution of needs.

• Data, Documentation, and Reporting Support: Maintain program records, communication hubs, dashboards, trackers, survey results, implementation artifacts, and other documentation needed for reporting, evaluation, performance monitoring, and continuous improvement.

• Program Resources and Continuous Improvement: Support the development and maintenance of playbooks, manuals, procedures, templates, digital updates, storytelling materials, communities of practice, and other resources that promote best practices, stakeholder engagement, and consistent program implementation.

Required Qualifications:

Experience coordinating events, meetings, professional development, or similar programs. Demonstrated experience managing multiple projects, timelines, stakeholders, and deliverables simultaneously. Excellent written and verbal communication and organizational skills with the ability to support diverse stakeholders. Experience collecting, organizing, and maintaining program data, reports, documentation and implementation records. Demonstrated proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to effectively use technology to support administrative, operational, and communication needs.  Ability to work collaboratively or independently with minimal supervision. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

Experience supporting professional development in K12 school settings. Experience supporting virtual, hybrid, and in-person events. Experience supporting contract- or grant-funded initiatives, especially projects involving state agencies, ESCs, school districts or campus partners. Experience supporting Communities of Practice, technical assistance programs, coaching networks, or educator learning communities. Experience creating or formatting professional materials using digital design, publishing, or presentation tools. Experience with Google Workspace, Canva, Smartsheet, CVENT, and email marketing platforms. Experience developing operational procedures, workflows, or documentation to support program implementation.

Salary:

$62,000+ depending on qualifications

Working Conditions

• This position requires approximately up to 10% travel.

• Work in typical office space, including repetitive use of a keyboard.

• Occasionally lift and move boxes up to 50 pounds.

• This position is an in-person position on the West Pickle Research campus.

Required Materials

• Letter of interest

• Resume/CV

• List of 3 work references with contact information. At least one reference should be a previous supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented by uploading any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.