Purchaser III

Performs technical purchasing functions for the Department. Work involves research, study and evaluation of assigned commodities, supplies and services. Advises district and division personnel on purchasing procedures and quality of commodities, supplies and services. Work requires contact with other governmental and private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Purchaser IV

Performs highly technical purchasing functions for the Department. Work involves research, study, and evaluation of assigned commodities, supplies, and/or services. Advises district and division personnel on purchasing procedures and quality of commodities, supplies, and/or services. Work requires contact with other governmental agencies and private entities. Employees at this level are knowledgeable of public purchasing rules and procedures, and perform work independently on assignments; however, all unusual issues are referred to the lead or supervisor.

Essential Duties:

Purchaser III:

Coordinates and compiles basic and/or complex reports.
Develops and writes technical equipment, material specifications and/or service statements of work (SOW) and works with
the user to evaluate requirements for the items or services to be purchased.
Makes field visits to districts and divisions to discuss requirements for materials, supplies and services and arranges
for demonstrations and evaluations of new equipment and supplies.
Makes recommendations on standardization of equipment, materials, supplies and services.
Prepares requisitions for term contract and open market purchases and makes delegated purchases.
Represents the Department at various meetings and may serve as a member of one of the division specification committees.
Responsible for the achievement of established Historically Underutilized Business participation goals.
Reviews and analyzes bids and makes award recommendations to management and/or the of Comptroller of Public Accounts
(CPA).
Answers questions, provides guidance and acts as liaison between districts, divisions and vendors.
Assists in preparing justifications and compiles files of items purchased.
Keeps abreast and reports on the impact of technological and price changes in goods and/or services.
Maintains files on product literature, requisitions, purchase orders and correspondence.
Prepares correspondence to departmental staff, vendors and/or the CPA regarding updates on literature, clarification of
specifications, bid reviews, expediting delivery and coordinating testing/evaluation of products.
Prepares specifications and SOWs which involves conducting market research, obtaining literature and tabulating and
comparing features to user needs.
Performs other job responsibilities as assigned.

Purchaser IV:
All of the above and
Develops and writes highly technical equipment and material specifications, and/or service statements of work (SOW) and
reviews specifications prepared by others.
Prepares and coordinates the preparation of specifications and SOWs which involves conducting market research,
obtaining literature, data, and tabulating and comparing features to user's needs.
Answers questions, provides guidance and acts as liaison between districts, divisions and vendors.
Assists in preparing justifications and compiles files of items purchased.
Coordinates and compiles basic and/or complex reports.
Keeps abreast and reports on the impact of technological and price changes in goods and/or services.
Maintains files on product literature, requisitions, purchase orders and correspondence.
Makes field visits to districts and divisions to discuss requirements for materials, supplies and services and arranges
for demonstrations and evaluations of new equipment and supplies.
Makes recommendations on standardization of equipment, materials, supplies and services.
Prepares correspondence to departmental staff, vendors and/or the CPA regarding updates on literature, clarification of
specifications, bid reviews, expediting delivery and coordinating testing/evaluation of products.
Prepares requisitions for term contract and open market purchases and makes delegated purchases.
Represents the Department at various meetings and may serve as a member of one of the division specification committees.
Responsible for the achievement of established Historically Underutilized Business participation goals.
Reviews and analyzes bids and makes award recommendations to management and/or the of Comptroller of Public Accounts
(CPA).
Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

Bachelor's Degree in related discipline. Related experience and/or relevant technical training may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience:

Purchaser III - 1 year experience in purchasing.
Purchaser IV - 2 years experience in purchasing with a preference of some public purchasing experience

(Experience can be satisfied by full time or prorated part time equivalent).

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.
Must be Certified Texas Contract Developer (CTCD), Certified Texas Contract Manager (CTCM), or Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM) dual certification, OR Must obtain the Certified Texas Contract Developer Certification within 12 months of the date of hire.

Competencies:

Purchaser III:
Considerable knowledge of

Research and analysis methodologies
Technical specification writing
Goods and services purchased by the Department
State rules and procedures associated with expediting, ordering, purchasing and warehousing laws, policies and procedures
State rules, laws and procedures associated with expediting, ordering and purchasing

Proficient skill in

Analyzing and organizing business and technical data
Developing and giving presentations
Scheduling work assignments
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Using basic mathematical fundamentals
Coordinating labor, materials, and equipment
Evaluating products, equipment and material
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing technical/statistical reports
Using computers, applicable programs, applications, and systems
Evaluating new equipment performance

Purchaser IV:
All of the above and
Considerable knowledge of
Technical specification writing
Mainframe systems and operations
Inventory/stock control procedures
Goods and services purchased by the Department
State rules and procedures associated with expediting, ordering, purchasing and warehousing laws, policies and procedures

Expert skill in

Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Proficient skill in

Evaluating bids and making awards
Scheduling work assignments
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Using basic mathematical fundamentals
Coordinating labor, materials, and equipment
Evaluating products, equipment and material
Analyzing and organizing business and technical data
Preparing technical/statistical reports
Training in a classroom, office, or field environment
Developing and giving presentations
Using computers, applicable programs, applications, and systems
Evaluating new equipment performance

Ability to

Communicate effectively

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.

Learn more about this Employer on their Career Site

Purchaser III or IV - Procurement Division