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Position Summary
The Back Up Administrative Coordinator (BUAC) supports store administrative and operational functions by assisting with hiring, onboarding, scheduling, payroll, and general office duties. This role serves as a backup to the Administrative Coordinator, ensuring continuity of administrative processes while maintaining compliance, organization, and efficiency.
Key Responsibilities Administrative Support
- Assist with daily administrative functions, including filing, data entry, and record keeping
- Maintain accurate and organized personnel and store records
- Support communication between departments and store leadership
- Ensure confidentiality of all employee and company information
Hiring & Onboarding
- Assist with recruitment processes including scheduling interviews and candidate follow-ups
- Support new hire onboarding, orientation, and paperwork completion
- Ensure all hiring documentation is accurate and compliant with company standards
Scheduling & Payroll
- Help maintain associate schedules and assist with updates or adjustments
- Support payroll processes, including timekeeping accuracy and issue resolution
- Monitor attendance and communicate discrepancies to leadership
Compliance & Processes
- Ensure compliance with company policies, labor laws, and audit standards
- Assist in maintaining required postings, certifications, and documentation
- Support store audits and administrative reviews
Operational Support
- Provide backup coverage for Administrative Coordinator as needed
- Assist with store communications, meetings, and reporting
- Support special projects, store initiatives, and events
Qualifications
- High school diploma or equivalent required
- Previous administrative, retail, or clerical experience preferred
- Strong organizational and time management skills
- High attention to detail and accuracy
- Proficient in basic computer systems and office software
- Ability to handle confidential information with professionalism
Physical Requirements
- Ability to sit or stand for extended periods
- Frequent use of computer and office equipment
- Occasional lifting of up to 25 lbs
Work Environment
- Retail store environment with office-based administrative duties
- May require flexible scheduling based on store needs
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