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Department
Library C & A - Access Serv - Coll Mgmt & Circ - Regenstein Stacks
About the Department
As part of the University of Chicago, we offer a wide variety of strong benefits and programs to academics and staff. From a choice of comprehensive health plan options and wellness programs, short and long-term disability insurance, continuing education opportunities including educational assistance plans, competitive retirement plans and paid time off (vacation, personal and university holidays), we’re committed to providing benefits and a work environment that matters!
Job Summary
Responsibilities
Manages the day-to-day operations of transferring collections to off-site storage and/or withdrawal; sets daily and weekly priorities for student and clerical staff. Coordinates with Mansueto Circulation & ASRS Operations as needed. Documents and updates departmental procedures accordingly.
Hires, trains, supervises, and schedules approximately 5 (1.5 FTE) student assistants employed to remove materials from the Library’s Automated Storage and Retrieval System. Monitors and documents student performance; provides feedback and disciplinary action as needed and approves student payroll. Works closely with the Regenstein Daily Operations & Student Staffing Coordinator to manage student hiring and scheduling across the unit as needed.
Works closely with the Head of Collection Maintenance & Retrieval and the Regenstein Daily Operations & Student Staffing Coordinator to set priorities across the unit. In the absence of the Regenstein Daily Operations & Student Staffing Coordinator, provides operational coverage for student staff, including supervising, scheduling, and approving payroll, in accordance with established procedures.
In the absence of the Head of Collection Maintenance & Retrieval, coordinates daily workflows and communicates priorities to ensure continuity of operations, escalating matters requiring approval as appropriate.
Troubleshoots and resolves procedural, mechanical, and technical problems related to collection maintenance and retrieval, especially the transfer and/or withdrawal of collections from the Mansueto Automated Storage and Retrieval System (ASRS). Updates inventory records across systems. Assists in tracking and reconciling inventory shipments to off-site storage. Acts as a resource to student and clerical staff in Collection Maintenance & Retrieval. Refers complex problems to the Head of Collection Maintenance & Retrieval or others as appropriate.
Assists the Head of Collection Maintenance & Retrieval in setting, tracking, and achieving short and long-term goals for the department. Estimates needs in terms of staff, equipment and supplies and makes recommendations to the Head of Collection Maintenance & Retrieval.
Coordinates with Library staff who provide tours to ensure daily workflows and tours do not conflict. May assist with tours of Mansueto, including demonstrations of the robotic crane system to tour groups and visitors approved by the Library.
Has general awareness on matters relating to a specific library section. Collaborates with senior management to develop guidelines, policies, and procedures.
Participates in large scale library projects. Consults with management to set goals for the section. Assists with decisions that have an impact on controlling costs, planning, and procedural changes.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree or advanced degree.
Experience:
Experience in a library, warehouse logistics, or related environment.
Supervisory experience, with leadership experience in library or warehouse logistics, or other related environment settings strongly preferred.
Project management experience in library collection maintenance, warehouse logistics, or related setting strongly preferred.
Supervisory experience in a library, warehouse logistics, or related setting strongly preferred.
Preferred Competencies
Excellent critical thinking and problem-solving skills (utilizing appropriate resources to resolve issues).
Ability to build high performing team and drive team member engagement.
Communicates effectively and with influence, both in writing and orally.
Utilizes emotional intelligence to interact with users and staff professionally, respectfully, and empathetically.
Supervises and manages team members.
Ability to coordinate the work of others.
Ability to exercise sound judgment.
Working Conditions
100% onsite.
Ability to work in cool, dry environment (60 degrees Fahrenheit / 30% humidity) for long periods (up to 7 hours).
Carry or lift loads of up to 50 lbs, push and pull loaded book trucks.
Use computers extensively for 4 hours or more.
Ability to make repetitive wrist, hand, or finger movements.
Application Documents
Resume (required)
Professional References (3) (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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