Benefits:

401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance

Personal/Executive Assistant – Buildlabs Texas (Austin Location)

Location: Austin, Texas
Position Type: Full-Time
Schedule: 5 Days Per Week (Year-Round)
Travel Requirement: Regular travel between Austin, TX and New York

About Buildlabs Custom LLC

Buildlabs Custom LLC is a luxury residential construction company focused on delivering exceptional custom homes with a commitment to craftsmanship, innovation, and client experience. Guided by our philosophy of “Building Beyond,” we combine high-level design, advanced technology, and strong relationships to create homes built to last.

As our company continues to expand across multiple markets, we are seeking a highly organized, energetic, and resourceful Personal/ Executive Assistant, based in Austin with travel to New York, to support the company’s Managing Partners and help keep operations moving efficiently across both business and personal responsibilities.

Position Overview

This is a fast-paced, high-responsibility role for someone who thrives on organization, communication, and problem-solving. The Personal/ Executive Assistant will serve as the Managing Partners' trusted right-hand person, helping coordinate schedules, travel, meetings, communications, project follow-up, and day-to-day operational needs.

The ideal candidate is polished, proactive, highly organized, technologically skilled, and comfortable interacting with high-end clients, employees, consultants, and vendors. Construction industry experience is strongly preferred, as the role requires understanding the pace, priorities, and communication style of a growing luxury construction company.

This position is based in Austin, Texas but requires flexibility to travel to New York when needed for meetings, project coordination, company events, and executive support.

Key Responsibilities

Executive & Personal Support

Manage complex calendars, scheduling, and meeting coordination across multiple time zones
Coordinate travel arrangements including flights, hotels, transportation, itineraries, and last-minute changes
Assist with both business and personal scheduling needs for the Managing Partner
Track follow-up items, deadlines, action lists, and priorities to ensure smooth daily operations
Prepare meeting agendas, notes, summaries, and follow-up communications

Communication & Relationship Management

Serve as a professional point of contact for clients, employees, consultants, and vendors
Draft, edit, and manage professional correspondence, presentations, and internal communications
Maintain discretion and confidentiality with sensitive business and personal matters
Help ensure strong communication and responsiveness across projects and departments

Organizational & Operational Support

Organize digital files, documents, reports, and project-related information
Assist with construction-related coordination including vendor communication, scheduling, procurement follow-up, and document tracking
Help maintain organization of project information, meeting notes, and operational workflows
Support special projects and company initiatives as assigned

Technology & Administrative Support

Utilize technology platforms and software efficiently, including Microsoft Office, cloud-based systems, scheduling platforms, and project management tools
Assist with presentation preparation, spreadsheets, reports, and executive materials
Troubleshoot and adapt quickly in a fast-moving environment with changing priorities

Qualifications

Previous experience as an Executive Assistant, Personal Assistant, or high-level administrative professional required
Construction industry experience strongly preferred
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
High energy, professionalism, and attention to detail
Excellent technology and computer skills
Ability to work independently while anticipating needs proactively
Comfortable handling both executive-level business matters and personal support tasks
Ability to maintain confidentiality and professionalism at all times
Willingness and ability to travel between Texas and New York as needed

Preferred Skills

Experience supporting executives in fast-paced environments
Familiarity with construction terminology, scheduling, and project coordination
Experience with Microsoft Office, BOX, Procore, project management software, and scheduling systems
Strong interpersonal skills with the ability to interact comfortably with high-end clientele and company leadership

Learn more about this Employer on their Career Site