988-Staff Accountant

988 - Staff Accountant

Position Type: Full-Time

FLSA Status: Exempt (Salary)

Shift Schedule: Monday–Thursday 8:00 a.m.–5:00 p.m.; Friday 6:00 a.m.–3:00 p.m.

Work Location: On-Site (Office-Based)

Reports To: General Manager and Chief Financial Officer 

Work Schedule: This position is expected to work during normal business operations and as needed to fulfill the responsibilities of the role. Additional time may occasionally be required based on month-end close, payroll deadlines, operational demands, or other business needs. 

Job Summary

The Staff Accountant is responsible for supporting the day-to-day accounting and financial operations of ADAboy, Inc., including general ledger accounting, account reconciliations, month-end close, financial reporting, accounts payable and receivable, and payroll administration.

Reporting to the General Manager and CFO, this position works closely with leadership to maintain accurate financial records, ensure timely and accurate payroll, strengthen internal controls, and support financial reporting and analysis.

The position also supports vehicle title processing and other administrative and operational responsibilities as needed. The ideal candidate is detail-oriented, dependable, confidential, and comfortable working in a growing business where responsibilities may extend across multiple areas.

Key Responsibilities

Accounting & Financial Reporting

• Maintain accurate general ledger records, including preparation and posting of journal entries.

• Prepare monthly account and balance sheet reconciliations and research discrepancies.

• Support month-end and year-end closing activities.

• Prepare and support financial reports, including profit and loss statements, balance sheets, cash flow reports, and supporting schedules.

• Manage and support accounts payable and accounts receivable activities, including invoice review, payment processing, customer billing, and account reconciliation.

• Assist the General Manager and CFO with budgeting, forecasting, financial analysis, and special projects.

• Maintain appropriate supporting documentation for financial transactions and account balances.

• Support audits, tax preparation, and other financial reviews by providing requested documentation and reconciliations.

• Follow GAAP, established accounting procedures, company policies, and internal controls.

Payroll

• Process payroll accurately and on schedule using ADP Workforce Now.

• Review and validate timekeeping, pay changes, bonuses, deductions, reimbursements, garnishments, and payroll adjustments.

• Maintain accurate payroll records and supporting documentation.

• Help ensure compliance with applicable federal, state, and local payroll requirements.

• Perform payroll reconciliations and investigate discrepancies.

• Support quarterly and year-end payroll activities, including W-2 review and reconciliation.

• Respond to employee payroll-related questions professionally and confidentially.

ERP, Systems & Process Improvement

• Support the implementation, maintenance, and continued optimization of the Striven ERP system.

• Maintain accurate accounting and payroll information across Striven, ADP, and other company systems.

• Help ensure data integrity between financial, payroll, and operational systems.

• Document accounting and payroll procedures and maintain organized records.

• Identify opportunities to improve accounting processes, internal controls, reporting, and workflow efficiency.

Vehicle Titles & Operational Support

• Prepare, review, process, and maintain vehicle title documentation.

• Ensure title paperwork and supporting documentation are accurate and complete.

• Maintain organized title records and track outstanding or incomplete documentation.

• Assist with researching and resolving title-related discrepancies.

• Coordinate with internal personnel and outside parties regarding title documentation as needed.

• Provide administrative and operational support related to vehicle transactions and other business needs.

Internal Controls & Confidentiality

• Maintain the highest level of confidentiality regarding company financial information, payroll, employee compensation, banking information, and other sensitive records.

• Follow established internal controls and segregation-of-duties requirements.

• Identify and communicate accounting discrepancies, unusual transactions, or potential control concerns to management.

• Maintain complete and organized documentation to support accounting, payroll, and title transactions.

• Exercise sound judgment, professionalism, integrity, and discretion at all times.

Qualifications & Skills

• 3+ years of accounting experience, preferably including general ledger accounting, reconciliations, month-end close, and payroll responsibilities.

• Hands-on payroll processing experience required.

• Solid understanding of general accounting principles and financial reporting.

• Experience with ERP or accounting systems required; Striven experience is a plus.

• Experience with ADP Workforce Now or a similar payroll system preferred.

• Proficiency in Microsoft Excel and financial reporting tools.

• Strong reconciliation, analytical, and problem-solving skills.

• Excellent attention to detail with the ability to identify and resolve discrepancies.

• Strong organizational skills and ability to manage multiple priorities and recurring deadlines.

• Strong written and verbal communication skills.

• Ability to work independently while collaborating effectively with leadership and other departments.

• Professional, dependable, and discreet when handling confidential information.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered.

• Experience with month-end close and financial statement preparation.

• Experience with ERP implementation or process improvement.

• Experience in manufacturing, automotive, dealership, vehicle conversion, or a similar operational environment is a plus.

• Vehicle title processing experience is a plus but is not required.

Confidentiality & Compliance

This position requires the highest level of trust, integrity, and confidentiality due to access to sensitive financial, payroll, and employee data. The Accounting & Payroll Specialist must protect company and employee information in compliance with privacy, security, and record retention policies.

Equal Opportunity Statement

ADAboy, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, disability, or any other protected status.