Maintenance & Safety Coordinator

Position Description:

The Maintenance & Safety Coordinator is responsible for the execution and administration of the company's preventive maintenance and safety programs across multiple facilities. This role ensures consistent documentation, regulatory readiness, and operational follow-through, while supporting facilities leadership through coordination and reporting.

This position focuses on execution, tracking, and compliance, not strategic decision-making or capital oversight.

Responsibilities include, but are not limited to:

• Administer and maintain the company safety program under Director guidance
• Schedule, document, and track:
• Fire drills
• Extinguisher training
• Safety meetings
• Emergency preparedness activities
• Maintain safety logs, reports, and compliance documentation
• Coordinate safety vendors, inspectors, and trainers
• Track corrective actions and ensure completion
• Prepare safety documentation for audits and inspections
• Manage preventive maintenance schedules across all facilities
• Track PM completion rates and follow up on missed tasks
• Coordinate PM vendors and service visits
• Maintain asset lists, inspection logs, and PM records
• Prepare monthly PM status reports for Director review
• Track maintenance requests and work orders
• Coordinate with Maintenance Manager on repairs and PM tasks
• Schedule vendors and site access
• Maintain service documentation and records
• Escalate issues involving safety risk, repeat failures, or scope concerns
• Support administrative coordination of onsite security personnel
• Track guard schedules, post orders, and incident logs
• Maintain access request documentation
• Assist with incident reporting and follow-up
• Coordinate with security vendors as directed

Time Commitment

Full time (40 hours per week), Monday – Friday 9AM-5PM.

Occasional schedule flexibility may be required to support safety drills, inspections, or vendor service windows.

Qualifications and Education Requirements:

• 2–5 years experience in maintenance coordination, safety administration, or facilities support
• Strong documentation and organizational skills
• Vendor coordination experience
• Comfort working in regulated environments
• Clear written and verbal communication

  This job description reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

  Organization:

  Ilera Holistic Healthcare is a Louisiana based company which cultivates, processes and packages premium marijuana medicine for the medical marijuana patients of Louisiana. Ilera Holistic Healthcare's mission is to improve the quality of life for the patients we serve by supplying consistent, effective, and safe medical marijuana solutions that provide relief and enhance wellness.  We are a curious and continuously learning team that lives our values of integrity, compassion, and community through how we treat other people and ourselves.

   

  Background Check Requirement:

  As a condition of employment, a complete background investigation will be conducted based on the laws of Louisiana and the Louisiana Department of Health rules for therapeutic marijuana employment. This will include a criminal background check conducted by a third-party as well as any additional background check which the state may request at their discretion.

   

  EEO Statement:

  At Ilera Holistic Healthcare, employees and applicants are evaluated based on their qualifications, skills, and ability to perform the duties and responsibilities of the position. Ilera is committed to assuring equal employment opportunities to all employees and applicants.

   

  Ilera is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination based on race, color, religion, creed, gender, pregnancy or related medical conditions, age, national origin, or ancestry, physical or mental disability, genetic information, sexual orientation, to include gay, lesbian, bisexual, transgender and gender identity, or any other consideration protected by federal, state or local laws. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and coworkers.

   

  Disclaimer:

  This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. The list of job responsibilities, skills, duties, requirements, and the like is not exhaustive, rather it is illustrative of the current essential functions required for the position.