Accounting Systems Analyst (NCS) - Baltimore Convention Center

THIS IS A NON-CIVIL SERVICE POSITION
 

Salary Range:    

$71,745.00-115,063.00 Annually

Hiring Salary Range:    

$71,745.00 - $91,572.00 Annually

Get to Know Us    
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary   
The Accounting Systems Analyst analyzes and reconciles the various business enterprises and processes in support of daily operation of the Baltimore Convention Center (BCC). The results of their efforts ensure that the financial data including monthly statements, event billing, and other vital documents, are delivered timely and free from errors to the appropriate stakeholders. The employee will work collaboratively in a team environment to resolve problems by following general accounting principles, work instructions and business operational procedures. Incumbents receive moderate supervision from a technical superior. Employees in this class work a conventional workweek. Work is performed in an office where normal working conditions are encountered. This position is a part of the Financial Operation Department and reports directly to its director. All actions of the Accounting Systems Analyst must be in accordance with the policies and procedures of the BCC and the City of Baltimore

Essential Functions    
The Accounting Systems Analyst is an exempt-from-overtime position and is classified as non-essential personnel within the City of Baltimore in respects to declared states of emergency. Duties may involve training and supervising office support personnel for specific projects and tasks but does not have any direct reports. (The following duties and examples illustrate the work performed in the position.  This list is not inclusive. Other duties not listed may be required to accomplish the work of the Convention Center.)                                                    

Daily/Weekly Tasks:

• Review data entry against contract language and inform sales teams of discrepancies to fix allowing the close-out and billing of events
• Monitor incoming daily bank transactions for ACH, Checks, City Journal Entries and inform relevant staff of money received
• Review A/R and A/P transactions to ensure proper coding, approval, and posting of transactions into the event management system
• Provide effective auditing of event settlements, while verifying pricing and documentation, and working independently to find solutions
• Reconcile stagehand payroll records and submits for monthly reimbursement from A/V partner
• Attend departmental and cross-agency meetings, speaking on behalf of the financial operations department, its processes, and deliverables.
• Support the Director, Procurement Specialist and Client/Partner Financial Liaison roles as needed

Monthly/Annual Tasks:

• Reconcile the Convention Center’s accounting systems and records to the City’s accounting systems and records
• Initiate the generation of monthly, quarterly, and annual financial reports    Create journal entries to accrue expenses and revenues, correct accounting transactions, and reconcile accounts in accordance to Generally Accepted Accounting Principles
• Ensure transactions are accounted for in compliance with Generally Accepted Accounting Principles
• Reconcile monthly bank statements
• Create a monthly report calculating cash received to submit ACH to the city
• Create a monthly report calculating cash payments to submit to City treasury in order to replenish internal bank account
• Assist in smallware inventory twice a year
• Assist in preparation of annual financial audit
• Prepare form 990 and annual state property tax submissions
• Reconcile credit card charges

Technology:  

• Serve as a functional subject matter expert in the fiscal modules of Workday ERP and Momentus Event Management System
• Provide technical guidance on MS Office Suite and train others on proficient use of products as it relates to fiscal functions

Serve as a back-up to other positions in completing the tasks below, on a limited basis:

• Assist in the preparation and ongoing analysis of the Convention Center’s operating budget
• Analyze and audit accounting systems and procedures for the Convention Center and recommends improvements in accordance with accepted accounting methods.
• Provide documents, schedules, reports, and ledgers to as requested by the Director
• Serve as a liaison between the Convention Center’s Financial Operations Section and the City of Baltimore’s Department of Finance for routine accounting matters
• Performs management duties in the absence of the Director of Financial Operations
• Assists in the training of new accounting staff
• Delegates tasks to staff as necessary with prior approval from Director
• Reviews capital budget reports and writes memos and creates transfers as directed
• Submit memos to the board of estimates
• Process deposit checks and credit card authorizations
• Performs some management duties in the absence of the Director of Financial Operations
• Perform other duties as assigned

Minimum Qualifications
Education: Have a bachelor's degree in accounting from an accredited college or university.

AND
 

Experience: Have three years’ experience in performing accounting work            

     
OR
 

Equivalency Notes: Equivalent combination of education and experience to include accounting, business law, statistics, and data processing.
 

Knowledge, Skills, and Abilities    

• Knowledge of Generally Accepted Accounting Principles and government accounting principles and techniques
• Knowledge of the principles and procedures used in the maintenance, development, and implementation of accounting systems, methods and procedures
• Knowledge of methods and procedures for financial analysis, data processing, and records/forms management as they apply to accounting
• Knowledge of auditing procedures and techniques
• Ability to perform accounting systems analysis
• Ability to resolve accounting problems and give technical accounting advice and assistance
• Ability to establish and maintain effective working relationships with work associates and City agency representatives
• Ability to conduct and actively participate in smallware inventory audits at least twice per year, including performing physically demanding tasks such as lifting, moving, and counting items
• Ability to present clear, concise oral and written reports of findings and recommendations
• Ability to learn and utilize ERP systems quickly
• Proficient in Microsoft Office Suite
• Knowledge and ability to proficiently utilize and learn computer software and programs
• Provide proactive and timely responses to teams messaging, emails, phone calls, and other communication methods as well as communication across departments
• Ability to ascertain, articulate, and properly weigh the cause and effect of decisions across teams
• Ability to learn convention center business operations and contract/billing methods as applicable

Additional Information

Background Check  

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation 
All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion.  The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.  Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER