Senior Principle Administrative Assistant

Requisition ID: R10155842

• Category: Administrative Services
• Location: Baltimore, Maryland, United States of America
• Clearance Type: None
• Telecommute: No- Teleworking not available for this position
• Shift: 1st Shift (United States of America)
• Travel Required: No
• Positions Available: 1

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and software-secure technology to enable strategic planning. We’re looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions. By joining in our shared mission, we’ll support yours of expanding your personal network and developing skills, whether you are new to the field, or an industry thought leader. At Northrop Grumman, you’ll have the resources, support, and team to do some of the best work of your career.

Northrop Grumman Mission Systems (NGMS) is seeking a Senior Principal Administrative Assistant to support the Airborne Multifunction Systems (AMS) Operations Director of Manufacturing Operations in Baltimore, MD.  This position will be based at our BWI facility.

What You'll Get to Do:

As a Senior Principal Administrative Assistant, you will perform advanced office functions such as setting up and executing virtual and in-person meetings and training sessions, project coordination, managing records, and conflict resolution for leadership scheduling requirements. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Make travel arrangements and process expense reports in a timely manner utilizing corporate web-based tools. Work with customers, executive leaders and other administrative personnel within the division and business management function in support of projects and tasking as required.

Roles and responsibilities of the Senior Principal Administrative Assistant will include (but not be limited to) the following:

• Maintain professional demeanor and act with integrity with all levels of the organization

• Coordinate business meetings, both internal as well as for Customers and VIPs. This includes ordering and setting up food for the attendees and post visit clean-up.

• Coordinate agendas for customer and VIP visits

• Arrange visitor badging and receive visitors including customers and other contractors

• Arrange, maintain, and modify the Director’s schedule and associated departmental activities

• Assist the director with making travel arrangements and submitting expense reports

• Handle confidential business matters and maintain effective and efficient organization of administrative requirements

• Handle information requests and prepare correspondence

• Set up conference calls and Video Teleconferences

• Make and adjust travel arrangements and complete expense reports

• Customer interface

• Coordinate staff meetings

• Answer telephones, screen calls and forward messages

• Maintain digital and physical filing systems

• Provide some administrative support for functional Directors reporting to the Operations Director

• Use Microsoft Office Suite products to produce executive quality reports, presentations, or other documents

• Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports.  Support organizational employees with expense reporting

• Support other admin assistants as needed

• Follow-up on actions on behalf of the director and perform other tasks as directed by the director

• Manage office supplies including procurement, availability, and expenditure utilizing the NG online toolset

• Monitor and assure operability of shared office equipment – printers, etc.

Basic Qualifications:

• High School Diploma with 6 or more years of relevant experience

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) with the knowledge to create executive level PowerPoint presentations

• Intermediate proficiency in video conferencing tools (Teams, Zoom, etc.)

• Experience with travel booking and expense report tools (Concur or similar)

• Experience with purchasing tools (iBuy, SAP, or similar)

• Prior experience managing calendars and coordinating meetings/events

• Excellent organizational skills and ability to manage multiple tasks

• Experience planning and executing virtual and on-site events

• Project coordination for administrative office initiatives

Preferred Qualifications:

• Knowledge of Northrop Grumman policies and procedures

• Experience as an administrative assistant supporting Director-level leadership

• Experience supporting and interfacing with Military & Government officials/executives

What We Can Offer You:

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family.

Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

As a full-time employee of Northrop Grumman Mission Systems, you are eligible for our robust benefits package including: 

• Medical, Dental & Vision coverage

• 401k

• Educational Assistance

• Life Insurance

• Employee Assistance Programs & Work/Life Solutions

• Paid Time Off

• Health & Wellness Resources

• Employee Discounts

Link to Benefits:

NGFeaturedJobs

MANUMS

Additional Northrop Grumman Information

Northrop Grumman has approximately 90,000 employees in all 50 states and in more than 27 countries. We strive to attract and retain the best employees by providing an inclusive work environment wherein employees are receptive to diverse ideas, perspectives, and talents to help solve our toughest customer challenges: to develop and maintain some of the most technically sophisticated products, programs, and services in the world.

Our Values. The women and men of Northrop Grumman Corporation are guided by Our Values. They describe our company as we want it to be. We want our decisions and actions to demonstrate these Values. We believe that putting Our Values into practice creates long-term benefits for shareholders, customers, employees, suppliers, and the communities we serve.

Our Responsibility. At Northrop Grumman, we are committed to maintaining the highest of ethical standards, embracing diversity and inclusion, protecting the environment, and striving to be an ideal corporate citizen in the community and in the world.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.