Bookkeeper

Job Overview: Part-Time Bookkeeper 

As the fiscal sponsor for the City of Baltimore, the Baltimore Civic Fund serves as the financial backbone for public-private partnerships between innovative City programs and the philanthropic community. In this role, the Civic Fund manages over $20 million annually for more than 100 City programs that promote business and economic development, education, culture and the creative economy, job growth, and more.    

The Civic Fund strives to serve as a hub for connection and coordination between the City of Baltimore and the philanthropic community by building relationships and growing support for priority projects. Working alongside the Mayor of Baltimore and City leadership, the Civic Fund helps realize a vision of an inclusive city where all Baltimore residents prosper.   

As one of the country’s only mayoral funds, the Baltimore Civic Fund provides fiscal sponsorship for initiatives of the City of Baltimore – currently more than 100 programs and projects. Our services allow City agencies to raise funds and accept philanthropic investments, while providing the assurance to investors that contributions are managed with the highest level of integrity and accuracy.    

The Staff Accountant reports to the Director of Finance and supports day to day fiscal activities of the Civic Fund.  

Core Responsibilities: 

• Invoice Management: Receive, review, code, and enter vendor invoices into the accounting system (Bill.com and Intacct / Sage). 

• Payment Processing: Prepare and process payments (checks, ACH, wires) and manage payment schedules. 

• Vendor Management: Set up new vendors, maintain vendor files (W-9s, 1099s), and reconcile monthly statements. 

• Accounts Receivable & Contributions: Record donations, grants, and other incoming revenue, prepare invoices and track receivables, and maintain cash receipts log, 

• Reconciliation: Preform monthly credit card reconciliations, resolve discrepancies, and reconcile accounts payable ledger. 

• Reporting: Generate reports on AP status, assist with month-end closing, and support tax compliance.  

• Administrative & Team Support: Answer vendor/staff inquiries, ensure adherence to policies, and handle expense reports. 

• Audit & Compliance: Maintain organized and complete financial records, assist with annual audits, adhere to internal controls and financial policies.  

Requirements and Qualifications  

• Accuracy & Attention to Detail 

• Organizational Skills 

• Problem-Solving & Analytical Skills 

• Communication and Ability to work in Teams 

• Familiarity with Accounting Software (e.g., Bill.com and Intacct) 

Compensation  

Salary range for full-time : $42,200 and $54,200. The Civic Fund also offers a competitive benefits package.