Contract Administrator

Job Title: Contract Administrator

Location: Baltimore, MD
Department: Legal/Finance
Reports To: Chief Financial Officer (CFO)
Type: Full-Time

Hours of work: Typical hours of work are from 8:30 AM until 5:30 PM local time Monday through Friday. Flexibility of Working Hours dependent on location. Additional hours may be necessary as needed. This position is exempt from overtime.

Compensation: $65,000 - $85,000 annually (commensurate with experience)

Who we are:
InVita develops specialized medical software for regulated industries that support the advancement of public health and safety. We are the acknowledged leader in the markets we serve. Our subject matter expertise is unmatched in the industry, and our products are used by public health and medical professionals across the globe. We have employees spanning across the US and two main offices (Baltimore & Los Angeles).

Position Summary

We are seeking a detail-oriented and process-driven Contract Administrator to manage the end-to-end lifecycle of commercial agreements and support the efficiency, accuracy, and scalability of our contract operations.

This role will focus on customer, partner, and vendor agreements—including Master Services Agreements (MSAs), Technology Services Agreements (TSAs), Statements of Work (SOWs), Business Associate Agreements (BAAs), Data Processing Agreements (DPAs), and related amendments.

The Contract Administrator will serve as a key cross-functional partner across Legal, Finance, Sales, and Operations—ensuring contracts are properly executed, tracked, and aligned with business and operational requirements.

Key Responsibilities

Contract Lifecycle Management

o   Own and manage the full contract lifecycle, including intake, drafting support, review coordination, execution, tracking, renewals, and archival

o   Maintain a centralized contract repository and ensure all agreements are complete, accurate, and up to date

o   Track key contract dates, obligations, and milestones (e.g., renewals, expirations, notice periods)

o   Coordinate contract workflows across internal stakeholders to ensure timely execution

Commercial Contract Support

o   Prepare, review, and manage standard agreements (MSAs, TSAs, SOWs, BAAs, DPAs) using approved templates and playbooks

o   Ensure consistency and accuracy across agreements (pricing, scope, term, SLAs, deliverables)

o   Support redlining, version control, and contract negotiations in coordination with internal stakeholders and external counsel

o   Identify non-standard terms and escalate to Legal or leadership as appropriate

o   Summarize key terms and obligations for internal stakeholders

Contract Operations & Process Improvement

o   Maintain and improve contract templates, clause libraries, and playbooks

o   Support enhancements to contract lifecycle management (CLM) tools, tracking, and reporting

o   Develop and maintain contract tracking reports and dashboards

o   Identify opportunities to streamline workflows and improve contract efficiency

Vendor & Compliance Support

o   Manage vendor agreements, NDAs, and related documentation

o   Track insurance requirements and certificates of insurance (COIs)

o   Support compliance efforts (e.g., SOC 2, HIPAA) by organizing and maintaining contract-related documentation

o   Assist with audit requests and contract-related reporting

Qualifications

Required

• Bachelor’s degree (or equivalent experience)
• 3–7 years of experience in contract administration, contract management, or similar role
• Experience managing commercial contracts and contract lifecycle processes
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work cross-functionally
• Experience with contract management systems (CLM) or document repositories

Preferred

• Experience in SaaS, healthcare, or other regulated industries
• Familiarity with common commercial agreement structures (MSAs, SOWs, NDAs, etc.)
• Exposure to data privacy, HIPAA, or security-related contract terms
• Experience supporting contract operations at a scaling organization
• Process-oriented mindset with a focus on efficiency and continuous improvement

Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this position, prolonged periods of sitting at a desk and working on a computer may be required. 
• Additionally, the employee is regularly required to talk or hear.
• The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls.
• The employee is occasionally required to stand, walk, sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 15 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
• The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship. 

InVita provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.