Manager, Administrative

The University of Maryland School of Medicine has an exciting opportunity for a Manager, Administrative to join their Department of Pediatrics. 

Benefits Information
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). 

UMB is a public university and constituent institution of the University System of Maryland.  All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

·       Manage financial (FIN), procurement (SSA), and human resource (HR) functions for an administrative office or department formulating unit plans, policies, and procedures, setting goals and objectives, enforcing rules and regulations. Manages the preparation of the unit's budget, approves expenditures, analyzes variances, initiates and enforces corrective actions.

·       Formulate and coordinate policies and standard operating procedures for unit to ensure compliant, effective, and efficient operations that support the unit's goals. Implement campus policies, procedures and programs, and ensures compliance. Ensure unit is informed on University, Federal, State, and Local policies, procedures and regulations.

·       Partners with senior management in formulating unit strategic plans, assessing resources, and initiatives in alignment with the University plan, as well as proposing policies and procedures for unit. Manage short- and long-term department planning and success of short- and long-term projects that increase the operational efficiency and effectiveness of the unit.

·       Manage the daily financial operations, procurement, and human resources of the unit, including payroll processing, human resource transactions, purchase orders and financial budgeting, forecasting and reporting.

·       Provides unit with assessment, training, and advisement in area. Monitor, review, and evaluate ongoing functional programs and controls, assessing needs and facilitating improvements.

·       Manage the budget and finances in accordance to Generally Accepted Accounting Principles (GAAP). Develop, monitor, analyze, forecast, and report on annual budget and finances that include managing effort reporting and funding profiles. (FIN)

·       Reviews statistical data and reports for use in budgetary evaluation. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. (FIN)

·       Prepares unit's budget and performs micro trend analyses and financial forecasts. (FIN)

·       Manages all aspects of the department payroll, such as establishing appropriate checks and balances to ensure payroll and timesheet compliance and accuracy. Generates reports for the general ledger and reconciliation, and oversees the administration of payment. Works closely with central Financial Services-Payroll to ensure proper reconciliation and payroll tax compliance. (FIN-PR)

·       Manages purchasing and travel management for administrative units department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. (SSA)

·       Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA)

·       Manage human resource functions related to day-to-day transactions. (HR)

·       Manage the employment, credentialing, payroll and records management processes for the unit. Works with Human Resource in the handling of employee relations/labor issues, including performance management, counseling, disciplinary actions, grievance resolution, layoffs and terminations. (HR)

·       Interpret and implement human resources policies, regulations, procedures and programs. (HR)

·       Create a cohesive work team that works collaboratively to achieve units goals. Oversee the recruitment, performance, and training of team members and continually reviews strengths and weaknesses of staff to maintain a well-trained, highly involved, and motivated team.

·       Ensures all accounting and budget activities are performed. (FIN)

·       Serve as a liaison between unit and Financial Services (Payroll & Budget), Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.

·       Responds to inquiries with accurate and policy supported information. Collaborate with appropriate resources when unable to find factual support for answers.

·       Performs other duties as assigned.

Education: Bachelor’s degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience: Five (5) years of related experience in human resources and business, budget, or financial operations.

Supervisory Experience: Two (2) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position required.

Certification/Licensure: N/A

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted. 

Knowledge, Skills, and Abilities
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $95,000 - $105,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact leave_and_accom@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.