About Hudson Health: Hudson Health is committed to delivering high-quality, patient-centered

healthcare through its network of hospitals and clinics in Hudson County. The GME Department is

responsible for the training and well-being of medical students, interns, residents, and fellows

across Hudson Regional, Bayonne Medical Center, Christ Hospital, and Hoboken University

Medical Center.

Position Summary:

The Residency Program Coordinator is an important member of the GME team who provides

comprehensive support to the Program Director(s), residents/fellows, faculty, and the institution to

ensure a well-organized and accredited training environment. This position ensures that the

residency/fellowship program operates in compliance with all ACGME institutional and programlevel requirements, including those related to accreditation, policy compliance, evaluation, and

trainee wellness.

Key Responsibilities:

• Maintain up-to-date knowledge of and compliance with ACGME institutional and programspecific requirements.

• Assist with ACGME accreditation activities, including site visit preparation, Milestones

tracking, WebADS updates, and annual program evaluations.

• Ensure accurate documentation and implementation of program policies, procedures,

schedules, and evaluations in accordance with ACGME and institutional standards.

• Serve as primary administrator for New Innovations and maintain comprehensive

databases of trainee rotations, leave, call duty, certifications, milestone progress, case

logs, scholarly activity, licensure, and compliance.

• Assist with Clinical Competency Committee (CCC), Program Evaluation Committee (PEC),

Quarterly and semi/annual evaluations meetings: coordinate schedules, prepare materials,

record minutes, track outcomes and required action plans

• Assist with onboarding and offboarding activities for incoming and graduating trainees.

• Maintain accurate trainee records and files, ensuring confidentiality and completeness.

• Monitor completion of BLS/ACLS/PALS, USMLE/COMLES exams and license renewals.

• Support the GME office with annual GME reporting requirements, including surveys and

program/institutional reviews.

• Maintain ERAS, NRMP, FREIDA, and other recruitment platforms throughout the application

cycle.

• Collaborate with Admin and Program Directors on educational events including didactic

sessions, grand rounds, simulation labs, Manage recruitment logistics including ERAS

application review, interview scheduling, and SOAP week support.

• Generate reports, maintain program calendars, and support department budgeting as

needed.

• Support all student clerkship rotations in the respective program and facilitate scheduling

and coordinating of assigned students

• Submit and track educational reimbursements

Additional Duties:

• Serve as liaison between residents, program directors, faculty, institutional GME office,

affiliate sites, and accrediting bodies.

• Communicate important deadlines, policies, and program updates effectively to trainees

and faculty.

• Support initiatives related to trainee well-being, professionalism, and inclusion.

• Maintain office supplies, meeting space reservations, and event logistics.

• Perform other tasks as directed by the Admin Director and Program Director. Support all

aspects of the department's Continuing Medical Education activities and other assigned

duties.

Qualifications:

• Associate’s degree required; bachelor’s degree preferred.

• Preferred experience in Orthopedics, General Surgery, Internal Medicine, Anesthesiology,

and/or Emergency Medicine.

• Required 2 years’ experience in an academic or healthcare setting

• Familiarity with ACGME requirements and graduate medical education policies.

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.

• Excellent time management, interpersonal communication, and problem-solving skills.

• Ability to maintain confidentiality and professionalism in high-pressure settings.

Desired Attributes:

• Team-oriented and collaborative.

• Culturally competent and supportive of a diverse workforce.

• Flexible, adaptable, and proactive.

• Organized with strong attention to detail

Learn more about this Employer on their Career Site

GME Coordinator