We are seeking an Executive Assistant to support our Founder and CEO. The ideal candidate is a highly professional, resourceful individual with exceptional judgment and a proven ability to build a trusted partnership with a multi-faceted executive. This role requires strong organizational skills, proactive problem-solving, and the ability to anticipate needs, manage competing priorities, and operate with the highest level of integrity and confidentiality. Demonstrated commitment to excellence, flexibility as well as poise, confidence and the ability to interface with senior internal and external stakeholders and co-workers in a professional, approachable, and positive manner is a must.

Responsibilities:

Provide high level administrative support to IV’s Founder and CEO
Keep Executive and Executive Leadership Team apprised of calendar, action items, messages and relevant business issues, both internal and external
Make appropriate, informed decisions regarding Executive’s available time
Screen incoming calls and correspondence to determine priority and respond appropriately
Use sound judgment when processing email and other communications; may compose messages/replies on behalf of the executive's office
Coordinate complex domestic and international travel
Create and format documents including letters, trip reports, itineraries, and other related documents
Manage confidential business matters, internal communications, and files
Act as a liaison between the executive and external groups
Manage projects and tasks at CEO’s residence

Key Qualifications and Required Skills:

10+ years executive administrative experience supporting C-level executives, preferably in a complex environment
Experience within a family office structure and managing private travel is preferred
Bachelors degree preferred
Advanced skills and experience in MS Word, Excel, and Outlook is required
Excellent grammatical, editing and proofreading skills required
Exceptional interpersonal, verbal, written and cross-cultural communication skills
Must be detail-oriented, and able to develop and maintain highly organized work environment
Demonstrated capabilities in making solid business decisions, problem-solving, and multi-tasking in a highly dynamic and fast paced business environment
Proven ability to exercise a high degree of confidentiality and objectivity
Ability to work in a team setting and conduct and present oneself in a highly professional manner with both internal and external clients and personnel
Proven ability to set priorities and work independently with little or no supervision
Ability to receive and provide constructive feedback

Intellectual Ventures was founded on the certainty that ideas have value. It is with that same certainty we acknowledge that not all ideas are equally valued. Our ability to champion impactful invention demands a diverse array of talent supported within an environment where all team members are included and empowered to do their best work. As an organization we learn from our past, address current issues, and remove lingering systems that create, maintain, or promote inequities throughout the workplace. We are committed to building a more diverse and inclusive environment by adopting and advancing equitable practices and processes. Learn more.

Employees (and their eligible dependents) are covered by medical (with health savings account contributions for participants in our high deductible health plan), dental, and vision. Our benefits also include disability insurance, life/accidental death and dismemberment insurance, employee assistance program, 401k with matching employer contributions, eighteen PTO days, nine paid company holidays per year, maternity leave, parental leave, adoption assistance, tuition reimbursement, and paid sick time of one hour for every 30 hours worked. In addition, our employees are eligible for annual bonuses and other discretionary bonuses.

Export Compliance Disclaimer

This position requires access or potential access to technology and/or software source code that is subject to U.S. export control requirements under the ITAR or the EAR. Therefore, candidates will need to confirm that they are a United States citizen, a United States national, a United States lawful permanent resident (“green card holder”), or an asylee or refugee.

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