Junior Asset Manager

JOB SUMMARY

The Junior Asset Manager is an entry-level, developmental position designed to build a strong foundation in commercial real estate operations and develop the knowledge, skills, and judgment required to manage assets. Reporting to the Senior Asset Manager and working closely with the Asset Management Assistants, the position will initially learn property operations through structured training and hands-on participation in recurring property matters. As experience and competency develop, the employee will progressively assume greater responsibility for designated properties or portions of the portfolio under Senior Asset Manager oversight.

ESSENTIAL FUNCTIONS

• Complete structured training and hands-on assignments to learn departmental processes, procedures, standard operating procedures (SOPs), systems, controls, approval requirements, and documentation standards.
• Assist Asset Managers and Asset Management Assistants with recurring property-management and asset- management activities, developing the operational foundation necessary for progressive responsibility.
• Assist with tenant matters and communications, including service requests, access controls, building schedules, amenities, notices, meetings, and follow-up, documentation and escalate matters appropriately.
• Coordinate with property managers, vendors, contractors, and consultants on service calls, repairs, inspections, annual testing, contract documentation, scheduling, and other recurring property needs under direction.
• Review and code property invoices; verify supporting documentation, contracts, budgets, and approval requirements; route invoices through established workflows; and assist in resolving discrepancies and payment issues.
• Maintain complete, accurate, and current property records, including leases, amendments, contracts, insurance certificates, property tax records, approvals, vendor files, project documentation, reports, and other asset records.
• Support lease administration by tracking critical dates and obligations, assisting with lease review and abstraction, maintaining rent and billing information, and monitoring security deposits, accounts receivable, collections, and compliance with lease terms.
• Assist with Common Area Maintenance (CAM) administration, including expense review, tenant information, estimates, adjustments, reconciliations, and related documentation and communications.
• Participate in property inspections, tenant meetings, vendor meetings, leasing discussions, capital-project meetings, and other property matters; document observations, action items, responsible parties, and deadlines.
• Learn building operations, property-management practices, life-safety and compliance requirements, vendor responsibilities, and the operating needs of each assigned property; promptly elevate material issues to the Asset Manager.
• Support capital projects and tenant improvements through scope development, bidding, approvals, scheduling, invoice review, progress tracking, recordkeeping, closeout, and final cost reporting.
• Assist with annual property budgets, forecasts, cash flow projections, and operating plans; gather assumptions and supporting information and maintain accurate schedules and workpapers.
• Prepare budget-to-actual analysis, research revenue and expense variances, identify unusual activity, and help prepare accurate and timely property and portfolio reports.
• Support leasing activity, market research, rent comparisons, capital planning, and basic financial and operational analysis under the guidance of the Asset Manager or Senior Asset Manager.
• Use Excel and commercial real estate, property-management, accounting, document-management, and reporting systems accurately and in accordance with established controls.
• Take ownership of assigned tasks, clarify expectations, meet deadlines, maintain accuracy, communicate status and issues promptly, apply feedback.
• As knowledge, performance, and judgment develop, progressively assume responsibility for designated properties, operating matters, or portions of the portfolio under Senior Asset Manager oversight.
• Provide supporting assistance, as appropriate, for acquisitions, dispositions, due diligence, portfolio reporting, investment analysis, and special projects; these activities are developmental and supporting responsibilities rather than the initial core of the position.
• Work in a constant state of alertness and in a safe manner, and perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Willingness and demonstrated ability to learn commercial real estate operations, lease administration, property accounting, building operations, and asset-management principles.
• Strong organizational and time-management skills, including the ability to prioritize work, manage multiple assignments, meet deadlines, and maintain reliable follow-through.
• Ability to take ownership of assigned tasks, ask appropriate questions, communicate progress and obstacles, accept and apply feedback, and work with increasing independence.
• Strong attention to detail and commitment to accuracy, completeness, consistent documentation, and compliance with established processes and internal controls.
• Analytical aptitude and competency in basic math, accounting, and financial concepts, including rates, ratios, percentages, budgets, and variance analysis.
• Competency in Microsoft Excel and proficiency with Microsoft Word, PowerPoint, Outlook, and other standard business applications; ability and willingness to develop more advanced Excel skills.
• Ability to read, understand, and summarize leases, contracts, invoices, operating reports, financial statements, and other property-related documents with training and guidance.
• Strong written and verbal communication skills and the ability to interact professionally with tenants, vendors, property managers, brokers, contractors, and employees at all levels of the organization.
• Ability to work effectively and cooperatively within a small team, including close coordination with Asset Managers and Asset Management Assistants, while maintaining accountability for individual assignments.
• Sound judgment sufficient to recognize when a matter requires clarification or escalation and to protect confidential, financial, tenant, and property information.
• Ability to adapt to changing priorities, maintain a positive and flexible attitude, and work in a fast-paced, multitasking, customer-service-oriented environment.
• Experience with or willingness to learn commercial real estate, property-management, accounting, and document-management systems such as MRI, Yardi, or comparable platforms.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in real estate, business, finance, accounting, economics, or a related field preferred; an equivalent combination of relevant education, training, and demonstrated aptitude will be considered.
• Entry-level commercial real estate, property-management, finance, accounting, or related experience preferred, but not required.
• Demonstrated ability to learn and apply new processes, systems, and technical concepts.
• Competency in Microsoft Excel and the ability to create, maintain, and review accurate schedules, analyses, and reports.
• Strong organization, communication, analytical aptitude, attention to detail, accountability, and ability to work effectively within a small team environment.
• Ability to travel to properties and meetings as required. A valid state driver's license and qualification to operate a vehicle under the conditions of Ena's Driving Policy may be required.
• Ability to pass required drug, credit, and background screening.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.