Finance Department Admin

Job Summary:

The Finance Department Administrative Assistant provides administrative and clerical support to the finance team to ensure efficient operation of the department. This role involves handling a variety of administrative tasks, supporting finance operations, and assisting with documentation, scheduling, communication, and data entry.

Key Responsibilities:

• Provide general administrative support to the Finance Department.
• Maintain and organize financial records, files, and documentation (both electronic and hard copy).
• Assist with invoice processing, check processing and client payments.
• Maintain confidentiality of financial and sensitive information.
• Communicate effectively with internal departments and external vendors.
• Perform data entry and updates in financial systems or accounting software.
• Process department related incoming and outgoing mail.
• Assist with payroll tasks for sales staff

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 2+ years of administrative experience, preferably in a finance or accounting environment.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (especially Excel, Word, Outlook).
• Familiarity with financial systems (e.g., QuickBooks) is a plus.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong time management skills and ability to prioritize tasks.