Accountant

Position Summary

The Staff Accountant supports the daily operations of the Finance Office by performing routine and moderately complex accounting tasks. This role assists with general ledger maintenance, reconciliations, revenue and expense processing, and financial reporting. The Staff Accountant works closely with colleagues across the Finance Office to ensure accurate, timely, and compliant financial activity.

Key Responsibilities

Responsibilities may include, but are not limited to, the following.

General Ledger & Financial Reporting

• Prepare journal entries and assist with month‑end and year‑end close
• Reconcile assigned balance sheet and revenue/expense accounts
• Maintain accurate supporting documentation
• Assist in preparing internal financial reports and schedules
• Other duties as assigned

Revenue & Expense Processing

• Support revenue recognition processes for tuition, fees, and auxiliary services
• Assist with deferred revenue releases
• Review and process departmental expense submissions and reimbursements
• Ensure proper coding and compliance with university policies

Accounts Payable & Accounts Receivable Support

• Assist with AP/AR transactions, including invoice entry and payment posting
• Help resolve discrepancies between the general ledger and subledgers
• Provide customer service to departments and vendors regarding financial transactions

Cash Management

• Reconcile cash receipts
• Assist with cash-flow tracking

Audit & Internal Controls

• Prepare audit schedules and documentation
• Ensure that transaction initiation, approval, and recording are not completed by the same individual
• Submit work for review and approval by senior staff
• Help maintain internal controls and support process improvements

Position Requirements 

Minimum Qualifications

Required Education and Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 1–3 years of accounting experience (internships or nonprofit experience a plus)
• Understanding of GAAP and basic nonprofit accounting principles
• Proficiency with Excel and accounting software
• Strong attention to detail and accuracy

Preferred

• Experience in higher education or nonprofit organizations
• Familiarity with ERP systems such as Ellucian, Workday, Jenzabar, or Blackbaud

Competencies

• Strong organizational and time‑management skills
• Ability to work independently and as part of a team
• Clear and professional communication skills
• Analytical mindset with a willingness to learn
• Commitment to confidentiality and ethical financial practices

Working Conditions & Physical Requirements 

Work is primarily performed in an office environment. The position requires the ability to sit, stand, hear, and see continuously, and to walk, write, and type frequently. Occasional lifting of up to 25 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Conditions of Employment 

• Must successfully pass a background check.

How to Apply

Review of completed applications will begin immediately and continue until the position is filled. Interested candidates should submit a resume and cover letter via the “To Apply” link on Baldwin Wallace University’s Employment and Careers webpage. We appreciate all applicants; only those selected for an interview will be contacted.

Additional Information

Employment is contingent upon successful completion of a background check, meeting applicable pre-employment requirements, and compliance with University and departmental policies, including completion of required training.

Baldwin Wallace University is an EEO employer and educator. We provide reasonable accommodations to applicants and employees in accordance with applicable federal, state, and local laws. At BW, we support and encourage diversity in a variety of forms. We value and appreciate inclusive excellence in the classroom, within extracurricular activities and as we engage our community partners.