Administrative Assistant

Overview

In-person Local Administrative Coordinator for HortScience | Bartlett Consulting | Berkeley, CA

HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley office. We are looking for an organized, reliable, and self-motivated professional with strong administrative, bookkeeping, and customer service skills.

As part of a small consulting team, you will play a key role in office administration, financial support, client coordination, and project tracking while working closely with the H|BC Manager and consulting staff.

Benefits

$28.00 - $30.00 per hour, based on education, experience, and skills.

We offer competitive compensation, as well as:

• A safety-first culture and professional workplace
• Advancement opportunities - we promote from within
• Medical, dental, vision, life, and disability insurance
• 401k retirement plan
• Paid time off and holidays
• Bonus program

Responsibilities

Work Schedule

• Monday through Friday
• 8:00 AM to 5:00 PM
• Full-time, in-office position located in Berkeley, CA

Key Responsibilities

• Manage daily office operations, phones, visitors, mail, filing, and supplies
• Maintain client and employee records
• Process accounts receivable and accounts payable
• Generate invoices, track payments, and assist with collections
• Support payroll, expense reporting, and timesheet tracking
• Prepare monthly financial reports and budget tracking
• Maintain client and project files
• Assist with contracts, W-9s, and Certificates of Insurance (COIs)
• Package and ship project samples as needed
• Coordinate with vendors and service providers

Qualifications

Education and experience

• High school diploma is required; B.S. or A.A. degree highly preferred. 
• A minimum of one year’s work experience in office/administrative/bookkeeper setting.

Computer skills

• Strong computer skills: able to create and manage electronic files, communications, and maintain records electronically.
• Experience with QuickBooks Online preferred
• Stronge knowledge of Microsoft 365, SharePoint, and Teams as form of internal communications

Personal and physical requirements

• Excellent verbal and written communication skills; able to communicate effectively with clients and staff.
• Ability to work independently, maintain confidentiality, and manage multiple priorities
• Strong sense of customer service and cooperative approach to client interaction.
• Good organizational skills: able to manage time, meet deadlines, keep records and documents organized.
• Intelligent, reliable, self-motivated.
• Work and interact with people with integrity and honesty.
• Be able to maintain confidential information.

The F. A. Bartlett Tree Expert Company is an Equal Opportunity and E-Verify Employer.

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