Practice Assistant

Overview

McGuireWoods LLP has an opening for a Practice Assistant in our Chicago office. This role will be supporting the Healthcare group and a team of 4 attorneys, including the Department Chair.  The ideal candidate will have a strong background in administrative support, with exceptional attention to detail and organizational skills. This individual should be prepared to thrive in a fast-paced environment, support a high-performing team, and approach the role with a positive attitude and willingness to learn.

 McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Support four attorneys, primarily the Department Chair; proactively manage calendars, schedule meetings, interviews, and arrange travel
• Maintain open communication with all attorneys; keep the Department Chair apprised of developments and send frequent follow-up correspondence
• Prepare and format legal documents, correspondence, closing documents, signature pages, binders, exhibits, and document productions
• Manage documents in the DMS and e-rooms; distribute filings and correspondence; coordinate mailings, deliveries, and copy jobs
• Organize and maintain case files and project rooms; prepare files for closing and coordinate records storage
• File and organize emails in Outlook; handle confidential information with discretion
• Enter and verify attorneys' time entries; manage monthly billing, expenses, invoices, and check requests
• Coordinate meetings and events, including conference room scheduling, catering, and participant notifications
• Demonstrate professionalism and composure; deliver high-level customer service to attorneys, clients, vendors, and courts
• Adhere to firm policies; attend training; maintain current job skills; perform special projects and overflow assignments as needed

Qualifications

• High school diploma or GED with two or more years of related experience, or an equivalent combination of education and experience
• Proficient in Microsoft Office, Outlook, and the firm's billing and timekeeping systems
• Strong planning, organizational, and proofreading skills with the ability to manage multiple tasks under pressure
• Excellent written and oral communication skills; professional demeanor and telephone manner
• Able to work independently or collaboratively, delegate effectively, and adapt to changing priorities
• Confident attitude and a self-starter
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.