Senior Legal Administrative Assistant - US/CAN Development Transactions

JOB SUMMARY

Marriott International, Inc., based in Bethesda, Maryland, is a worldwide operator, franchisor, and licensor of hotel, residential, timeshare, and other lodging properties under more than 30 brand names. Marriott’s Law Department services all aspects of the Company’s business and provides legal advice and counsel to Marriott’s internal clients.

The U.S./Canada Development Transactions team is responsible for representing Marriott in meeting its growth objectives and providing legal services in all phases of Marriott’s managed, franchised and owned hotel and residential development projects in the United States and Canada. The team partners with various Marriott corporate departments and disciplines to help Marriott achieve its business objectives by negotiating and drafting contracts with owners, buyers, sellers, and lenders for hotel and residential properties in the United States and Canada, fostering a collaborative environment that emphasizes strategic alignment and effective stakeholder engagement. 

The Senior Legal Administrative Assistant is an integral role in the department and is responsible for providing direct administrative support to attorneys and paralegals within the US/CAN Development Transactions team.  It is essential that the role maintains confidentiality of proprietary materials and information and ensures that tasks are completely accurate. 

CANDIDATE PROFILE 

Education and Experience 

Required

• Five (5) years of administrative assistant experience.
• High School Degree required.
• Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations.
• Fast, accurate word processing and spelling/grammar/proofreading skills.

Preferred

• Previous experience in law firm or corporate law department. 

CORE WORK ACTIVITIES 

• Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices.
• Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency. Monitor shared mailboxes to ensure timely processing of incoming requests and updates.
• Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management. 
• Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements.
• Assist in the administration of sanctions screening and compliance on behalf of the Law Department.
• Provide administrative support for paralegals and attorneys. Provide backup administrative support to team leader as requested.
• Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required. 
• Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence. Provide excellent word processing and formatting support.
• Track correspondence requiring response and keep attorneys/paralegals apprised of status.
• Manage calendar for attorneys, including scheduling and canceling meetings, and handling high-priority scheduling issues. Assist team with organizing and scheduling meetings and conference calls and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for team members and other associates.
• Coordinate, schedule, and prepare for group and other general meetings, including scheduling conference rooms, preparing agenda items, prior distribution of materials, room set up, audio visual equipment set up, conference line initiation, and food and beverage arrangements. 
• Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports. 
• Assist with special projects, other duties, or overflow assignments as requested.
• Maintain confidentiality of proprietary materials and information. Protect the privacy and security of clients, customers, and coworkers.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.