AP Bookkeeper - Agency Admin

POSITION SUMMARY

Under the supervision of the Accounts Payable Manager, the AP Bookkeeper processes incoming invoices and check requests in preparation for payments for FREE and its affiliates and partners under management agreement.

DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS

• Understands and follows established policy and procedure as it relates to processing invoices for payment.
• Oversees a designated group of vendors and serves as the primary point of contact.
• Ensures that all required documentation is in place for the related invoice according to policy.
• Verifies invoice for accuracy (i.e. price, extensions, footings) for final preparation in processing payment, as applicable
• Codes invoices to appropriate expense accounts as applicable.
• Assists in the disbursement process as needed including printing checks approved for payment, maintaining check registers, and preparing checks for mailing.
• Communicates with vendors, including prompt response to vendor requests for payment/information.

• Ensures that all required documentation (paper and electronic) is completed/processed appropriately, in a timely manner, and meets quality and compliance thresholds.
• Performs other incidental and related duties as required and assigned.

Responsibilities of All FREE Employees

• Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.

• Complies fully with FREE’s confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
• Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
• Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
• Meets all job requirements and stays in compliance.
• Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.

Please note the above duties, responsibilities, and essential functions are a non-exhaustive list, and may be changed by FREE at any time, with or without notice to the employee.

QUALIFICATIONS

• Education:

• High School Diploma or equivalent required

• Experience:

• Related experience performing accounts payable tasks preferred

• Specialized Training, Licenses, Certifications:
  • Not required, training will be provided upon hire as needed
• Knowledge, Skills, Competencies, and Abilities:

• Functional proficiency in spoken and written English
• Basic accounting skills
• Computer skills with knowledge of Microsoft Office Suite, especially Excel.
• Demonstrated ability to work in a team environment with flexibility, keeping others informed and anticipating needs is essential.
• Must be efficient, well organized, detail oriented, and have excellent verbal and written communication skills.

• Other Requirements:

• None

WORK ENVIRONMENT

This role is performed in-person in a standard office environment.

PHYSICAL REQUIREMENTS

• Employee is required to sit, walk and stand for prolonged period of time (at least 8 hours).
• Employee is required to effectively communicate both verbally and in writing.
• Employee is required to operate standard office equipment such as computers, phones, photocopiers, fax and filing cabinets.
• Employee is required to reach with hands and arms.
• Employee may be required to lift, bend, or move light items.

Notwithstanding the above listed physical requirements of this position, FREE will provide reasonable accommodations to allow employees to perform the essential functions of the position, provided such reasonable accommodations do not cause undue hardship on FREE.