Revenue Accountant - Billing & Accounts Receivable

Position Title:  Revenue Accountant - Billing & Accounts Receivable  

Employment Status: Full-time 

Number of hours per week:  40 hours  

Salary Range: $60,000 - $65,000

Southern Maine Agency on Aging (SMAA) is committed to positive long-term outcomes for older adults and their caregivers. We empower older adults, adults with disabilities and their caregivers to live to their fullest potential by providing services, resources and information. At SMAA, we believe that a supportive and inclusive workplace, where everyone feels valued and heard, is key to shaping organizational culture and advancing our work with underrepresented and diverse communities. We were recently voted Best Places to Work in Maine for 2024 & 2025!

The Billing & Accounts Receivable is responsible for managing all invoicing and cash collections for all revenue which includes program income and government grants. This position ensures timely, accurate billing, proper revenue recognition, and effective follow-up on outstanding receivables in accordance with established financial controls and grant requirements. The ideal candidate is detail-oriented, highly organized, and focused, with strong experience in invoicing and collections. Non-profit accounting experience is a plus.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Revenue/Invoicing and Accounts Receivable – Program Income and Government Grants:
   Prepare, review, manage and submit accurate and timely invoices for program services and government grants in accordance with contract terms and funding requirements. Ensure proper supporting documentation is maintained and compliance standards are met.
2. Revenue/Invoicing and Accounts Receivables- Adult Day Program: Collaborate with Adult Day Program for maintaining accurate member accounts.  Create & Submit invoices, post payments, offer the highest level of customer service to our members.
3. Accounts Receivable & Collections:
   Monitor all outstanding receivables and perform timely follow-up on unpaid balances. Communicate professionally with funding agencies, program participants, and other payors to resolve billing discrepancies and secure payment. Maintain detailed collection notes and status updates. 
4. Cash Application/Revenue Posting & Revenue Recognition:
   Post payments accurately to appropriate accounts and funding sources. Reconcile payments received via check, ACH, wire, and other payment methods. Ensure proper coding and documentation of all revenue transactions.  Reconciliation of Accounts Receivable.
5. Grant Billing Support & Compliance:
   Work closely with program and finance staff to gather required documentation for grant billings. Track grant budgets to ensure billings align with approved funding and allowable costs. Assist in preparing financial reports related to receivables and grant activity.
6. Account Reconciliation & Reporting:
   Reconcile accounts receivable sub-ledger to the general ledger. Prepare aging reports and provide regular updates to management regarding outstanding balances, trends, and collection efforts.
7. Month End Close Support: As a Finance Team Member, support the Month End Close with Spreadsheet Maintenance, Reconciliations and Month End Close reports.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provides back up support for certain other accounting functions when required and assists with other projects and research, as assigned.
2. Performs other duties as assigned.

QUALIFICATIONS NEEDED FOR POSITION:

Experience and Skill Requirements:  The following requirements and skills are considered essential:

• At least three-five (3-5) years of prior related experience in accounting department, non-profit experience preferred.
• Proficient with accounting systems, preferably QuickBooks Online, required.
• Attention to detail, extremely focused and ability to apply critical thinking skills and frame problem solutions.
• Proficient in Microsoft Office applications including Word, Excel and Outlook, and experienced in working with all traditional office equipment.
• Sound judgment; organization and communication skills, plus the ability to work well with the other members of the accounting team in close workspace.
• Ability to work independently on multiple priorities in a complex fiscal environment that requires accuracy, attention to detail, and time management to meet deadlines.
• Ability to solve complex billing and receivable issues especially related to government grant payments.
• Accurate and timely preparation of financial information and reports per required deadlines.
• Responds to a variety of management and staff about financial needs and requests that often require a quick turnaround.
• Ability to work with a wide range of individuals, clients, and the general public.

Education/Knowledge Requirements:  The following education requirements are considered essential:

• Associate's Degree in Accounting required.
• Bachelor’s Degree in Accounting preferred or equivalent experience.
• Training in Microsoft Office Products, including excel, required.

Salary and Benefits: This is an exempt position, working 40 hours per week, with a salary range of $60,000 - $65,000 based on experience.

Benefits include:

• Vacation time
• Sick time
• 13 holidays per year
• Dental and vision insurance
• Medical – 100% paid premiums
• Accident and critical illness insurance
• 403B Retirement Plan
• Tuition Reimbursement
• Life insurance, income protection plan, and long-term disability insurance.
• Paid Birthday, Grandparent leave, parental leave, volunteer time, and more!

To Apply

Please submit your resume and a cover letter explaining why you are the right fit for this position.

The position is open until filled 

SMAA is an equal-opportunity employer