- Supports shipping operations through the execution of the following administrative tasks:
- Import/Export Administration
- Upload documents to statistical process control (SPC) software for Lab/QA review
- May create loading documents including placards, stencils and packaging documentation
- Perform data entry regarding:
- Shipment details and information
- Railroad activity including generating bills of laden (BOL’s), recording railcar weights, and authorize railcars entrance and exit from the plant utilizing site specific software (i.e. Rail Connect, Railmate, etc.)
- Ensuring the consistent maintenance and organization of all shipping records (i.e. shipping instructions, inventory loading sheets, bladder charts etc.) for quality assurance and audit purposes
- May provide absence relief for other clerks
|
- Scheduled and ad hoc reporting that may include but are not limited to:
- Ship Pack Rerun
- Chemical/Residue/Warehouse/Supply Inventory
- Department Metrics including but not limited to:
- Off weight bag weights
- Off specification material tracking
- Onsite and inbound empties (i.e. empty hopper cars located onsite or nearby)
- Van loading times in order to analyze arrival and duration of vehicle onsite
|
- Inventory maintenance and monitoring
- Hopper car/hopper truck inventory inspection sheets
- Off spec materials (hopper cars/trucks, warehouse locations, IQF Tabulation)
- Monitor and track empty hopper cars either located onsite for loading or nearby available for loading
|
- Logistics
- Schedule appointments for incoming vehiclesÂ
- Provide logistical direction for vehicle drivers assisting in plant navigation
- Assist packing and shippers with the execution of shipping instructions (SI) requirements and special requests including hopper car/truck seal setup and van setups
- Generate switch schedule
- Track, monitor and update materials location
- Generate checklists to ensure items leaving and entering in the plant are validated to comply with customer instructions; regulatory agencies directives; and according to expectations
|
- Training
- Record attendance for all training sessions (safety, process, etc.)
- Maintain log of safety/process training
- Provide exclusive administrative support to the Shipping Superintendent including but not limited to:
- Resource planning for upcoming orders and product assignments
- Communicating and executing packaging plans and changes with shipping supervisors
- Create reminder schedule for employee reviews, procedure changes, etc.
|
- Collaborate with various internal and external entities to communicate:
- Inventory (warehouse, bagging, etc.) statuses
- Timekeeping review and validation
- Department processes and information
- Carbon black sample tracking
|
- Ensure adequate inventory of shipping department supplies (e.g. flexible intermediate bag container (FIBC), stencils, etc.)
|
- Monitor and communicate concerns to appropriate authorities regarding inspection and repair history of hopper cars/trucks
|
- Liaise between office personnel notices and department to ensure vital information is shared timely and appropriately (e.g. internal job postings, meeting schedules, etc.)
|
- Perform additional duties as required by the Shipping Superintendent
|
Back to search
