Campus Operations Administrator

Summary of Responsibilities

• The Campus Operations Administrator is responsible for assisting the Executive Director of Campus Operations of Highlands College, as well as administrative support for the team.

Specific Duties and Responsibilities:

• Provide administrative support to the Executive Director of Campus Operations and operational department heads
• Build relationships and assist in achieving the operational department and campus goals
• Coordinate with planning of meetings, meeting minutes, room reservations, restaurant reservations, and sending calendar invitations for invitees
• Attend meetings and take notes including preparing meeting agendas and meeting recaps
• Maintain and manage file documents.
• Assist Executive Director of Campus Operations and departmental heads with purchasing and invoice process such as: sourcing and bidding products for purchase, processing invoices for payment, expense reports, etc.
• Assist with administrative projects such as: departmental manuals, safety manual, standard operating procedures, etc.
• Represent and drive the vision, culture, and goals of Highlands College daily.
• Respond to emails, text, and phone calls within a 24-hour time frame.

Personal Characteristics

• High desire to make other people successful.
• Strong communication and relationship skills.
• Focus on collaboration, communication, and encouragement.
• Ability to anticipate and forecast needs, creating plans to exceed those needs.
• The humility to perform big and small tasks with the same feeling of significance.
• High standards and an attention to detail.
• Ability to handle confidential information.

Education & Experience

• Bachelor’s Degree in Business Administration or similar field preferred.
• Minimum of one year in an administrative or support role.
• Proven track record of effective time management.
• Detail oriented, creative, ability to learn new software applications.
• Projects a professional and confident image, able to handle a fast-paced environment.
• A record of building relationships and getting things done.

Other Duties and Responsibilities

• Actively participates in the Highlands College community.
• Create a high-touch environment (love, encourage, welcome people).
• Tithe faithfully and regularly to Church of the Highlands.
• Be actively engaged in ministry at Church of the Highlands and Highlands College by leading small groups.
• Affirm and uphold the Statement of Faith and the Core Values and DNA of the College, exemplifying all by word and lifestyle.