Office Coordinator

Position Summary

Join Our Team as an Office Coordinator - Primary Care

Location: 430 Fieldstown Rd., GardendaleSchedule: Monday–Thursday 8:00 AM–5:00 PM | Friday 8:00 AM–12:30 PM

✨ About the Opportunity

We’re looking for a highly organized, proactive, and people‑focused Office Coordinator to join our dynamic Primary Care team. In this role, you’ll be the central hub for daily office operations—ensuring our staff, systems, and workflows run smoothly. If you thrive in a fast‑paced setting and love being the go‑to resource for a collaborative team, this is the role for you!

About Baptist Health Medical Group

Baptist Health Medical Group is a physician-led group established on a foundation of compassionate care and clinical excellence. Guided by this commitment to compassion and excellence, our teams of physicians, advanced practice professionals, nurses, clinicians and office staff work together to meet every patient’s total healthcare needs.

As part of Baptist Health’s extensive network of comprehensive healthcare services, Baptist Health Medical Group is committed to providing the community easy access to integrated care. Our expansive range of practices offer close-to-home locations and convenient appointment options.

Providing expert care in over 18 areas of focus — from primary care to specialty institutes — Baptist Health Medical Group includes more than 600 physicians and advanced practice professionals.

Health Offers Great NEW Competitive Pay and Great Benefits Package that Includes:

• Medical, Dental, Vision
• 403(b) Retirement Savings Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Paid Time Off (up to 5 weeks to start)
• Life Insurance
• Extended Leave Plan (ELP)
• Family Care (childcare, elder care, pet care)
• Paid Parental Leave
• Pet Insurance
• Car Insurance
• Educational Benefits including tuition reimbursement & monthly payments to help pay down any graduated school debt

ALL BENEFITS START DAY ONE

Responsibilities

What You’ll Do

As our Office Coordinator, you will:

Office & Administrative Leadership

• Coordinate office projects and ensure optimal use of equipment, supplies, and staff.
• Assign, prioritize, and review work for team members across core office functions.
• Maintain office equipment, manage inventory, and oversee facility needs.

Team Support & Training

• Provide onboarding and orientation to new department employees—including systems, phone procedures, policies, and customer service expectations.
• Deliver ongoing training and ensure staff complete required educational programs.

Scheduling, Reporting & Communications

• Manage scheduling tasks and monitor time/payroll reports.
• Prepare complex financial, statistical, and personnel reports.
• Draft correspondence, presentations, meeting minutes, and invoices.
• Organize meetings, conferences, travel arrangements, and expense reports.

Problem-Solving & Collaboration

• Independently resolve day‑to‑day office issues and collaborate with leadership on more complex situations.
• Contribute ideas to improve departmental processes, policies, and goals.

Qualifications

What You Bring

• 5+ years of secretarial, administrative, or office management experience.
• Strong communication, customer service, and interpersonal skills.
• Proficiency with word processing, spreadsheets, databases, and presentation software.
• Ability to multitask, prioritize, and remain calm under pressure in a fast‑paced, team‑oriented environment.

Why You’ll Love It Here

• A supportive, collaborative team environment
• Opportunities for professional development and growth
• A role with purpose—your work helps keep the entire department running smoothly
• Stable weekday schedule with no evenings or weekends