Office Administrative Assistant

• Office Operations & Front Desk Management

• Serve as the primary point of contact for visitors, customers, and incoming calls, ensuring a professional and welcoming experience.
• Manage visitor registration through iLobby, ensuring compliance with company security protocols and foreign national visitor requirements.
• Maintain lobby displays, company phone lists, employee directories, and visitor materials to ensure accuracy and professionalism.
• Coordinate conference room scheduling and company vehicle reservations to support business needs.
• Maintain front desk equipment and supplies, including visitor badges, safety glasses, and related materials.
• Oversee all incoming and outgoing mail and package distribution, ensuring timely and accurate routing.
• Maintain and update employee lists and departmental records in coordination with Human Resources.

• General Administrative Support

•  Enter and process Express (Q) Orders and Engineering (A) Orders, maintaining accurate documentation and archiving records in designated drives.
• Generate, maintain, and distribute sales and operational reports to support business tracking and decision-making.
• Monitor and route CSP paperwork and related documentation to appropriate stakeholders.
• Support employee engagement initiatives, including preparation, setup, and cleanup of events and activities.
• Provide administrative support to Human Resources and executive assistant as needed.
• Support cross-functional business operations and special projects and perform other duties as assigned.

• High School Education 

• Minimum of one year of office and/or receptionist experience.

• Knowledge of office administration, front desk operations, and visitor management procedures.
• Proficiency in Microsoft Office and administrative systems for scheduling, reporting, and document management.
• Strong customer service, communication, and interpersonal skills with the ability to interact professionally with employees, visitors, and external partners.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and maintain accurate records.
• Ability to maintain confidentiality and follow company policies, security protocols, and administrative procedures.
• Ability to work independently and collaboratively in a fast-paced environment while supporting cross-functional teams and office operations.

• Sitting or standing for extended periods while performing front desk and administrative duties.
• Frequent communication with visitors, employees, and external contacts in person, by phone, and through electronic communication.
• Use of standard office equipment, including computers, telephones, printers, and copiers.
• Occasional lifting, carrying, or moving of items up to 20 pounds, such as mail, packages, office supplies, or event materials.
• Occasional bending and twisting
• Walking throughout the facility to distribute mail, support meetings, and assist with office operations.
• Performing repetitive tasks, including typing, filing, and handling paperwork.

Benefits:

At Kamatics, we recognize how important your career and benefits are to you and your family. We offer a full suite of benefits, including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. We are committed to supporting the way you live and work.

Kamatics is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. Applicants requiring reasonable accommodation to complete the application process may contact Human Resources.

 This position requires access to information subject to the International Traffic in Arms Regulations (ITAR). Employment is contingent upon the applicant being a “U.S. person” as defined by ITAR (22 CFR §120.15), which includes U.S. citizens, lawful permanent residents, refugees, or asylees, as required by U.S. export control laws.