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Benefits:
- Competitive salary
- Paid time off
We are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment.
Key Responsibilities
Leasing and Contracts
- Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence
- Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation
- Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines
- Coordinate execution of agreements and maintain proper documentation records
- Prepare summaries and abstracts of lease terms
- Liaise with tenants, brokers, external counsel, and internal stakeholders
File and Document Management
- Maintain organized electronic and physical lease and contract files
- Manage document control and version tracking
- Assist with due diligence materials for acquisitions, financings, or refinancing
- Prepare closing binders and maintain contract databases
Administrative Support
- Manage calendars, schedule meetings, and coordinate transaction timelines
- Prepare correspondence, reports, and internal memoranda
- Support general office administration related to leasing and legal matters
- Assist with invoice tracking for legal and professional services
- Provide back up administrative support to senior management when required
Qualifications
- 5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing
- Strong background in construction contracting
- Strong understanding of lease structures, contract terminology, and documentation procedures
- Advanced proficiency in Microsoft Word and Excel
- Experience with document management systems
- Excellent organizational skills and attention to detail
- Ability to manage multiple files and deadlines simultaneously
- Strong written and verbal communication skills
- Discretion and professionalism in handling confidential information
Preferred Experience
- Experience working with commercial retail, office, or multi residential properties
- Familiarity with lease tracking and abstraction systems
- Experience supporting in house legal or ownership teams
Compensation
Compensation will be commensurate with experience and qualifications.
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