HR Coordinator

Position Title: 

Human Resources Coordinator

Pay Grade: 

5

Pay Rate: 

$60,000 - $65,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift: 

Salaried (Non-Exempt) Full-Time 

On-site Position

Physical Location: 

401 Avenue U 

Bogalusa, LA 70427

The Job You Will Perform: 

• Provide support to the HR manager, HR business partners, and Training Department. 

• Benefits- Communications of changes and reminders, assist with billing issues, provide prescription drug info, explain different benefit plans, rates and programs, assist with change of life events, Annual Benefits Enrollment in the Fall. 

• FMLA & LOA - assist employees with filing for FMLA and LOA, send information to Sedgwick as needed, update LOA files, report days used as FMLA to Sedgwick, send notice to managers, help employees file appeals or understand appeals process, prepare leave transactions in Oracle LOA and Return from LOA, notify Payroll, Mill Nurse, manager and Sedgwick of returns from leave.

• Retirements- Work with employee to set dates for retirement, assist employee with initial call and paperwork and explain annuities, explain COBRA and Pension plans, communicate retirement date with manager, update retirement log, vacation calculations for Salaried and submit to payroll once terming in system, update personnel and medical file, send notice to Payroll and Mill Nurse that employee is no longer active, remove employee from seniority list, and fill the position

• Reports-The HR Coordinator runs and is responsible for a variety of reports including: Headcount, Employee Data, Oracle clean up, Employee Mailings, Misc. as needed by managers, Years of Service, Vacation Eligibility and contract day eligibility

• Payroll- Contact ESC as needed for payroll issues, sign on bonuses, key all pay increases for all hourly as they are eligible such as new hires and skill block certifications, send mass pay increase to payroll before August dates, collect overpayments as needed.

• Oracle duties- Hourly separations, new hires, create positions, create requisitions, transfers, LOA, return from LOA, pay changes, position maintenance, and reports

• Kronos - add job codes, change default pay when eligible, run reports

• Seniority Lists -  add new hires to mill and department list, update for all moves, remove separated employees, add notes column for changes, update bridge/frozen positions, note upcoming retirements

• Job Postings for Hourly - Create, post (email and security), Make folders, track, reward bids, send communications, update in electronic folder, file the bid folder, change pay if eligible, coordinate with areas for release dates

• New Hires- Send outreach letters, upload testing group to AON system, facilitate MOCB/Test results, make interview packets, interview as needed, email candidates selected to begin pre-employment processes, coordinate with Mill Nurse for drug testing, set up DT in Sterling for those who are not local, initiate background check in sterling, monitor BG checks for completion, follow up with candidates who are incomplete or consider status, send copy of BG check, Summary of Rights, and FCRA letter, coordinate physical with Mill Nurse,  initiate relocation for eligible candidates (need repayment agreement), collect personal data sheets, send Welcome letter when all processes are complete, create positions and hire in system, create folders for NHI, create personnel and medical file, send info to have added in the distribution mailings, have table tents made,  order supplies ( radios, backpack's, vests, folders, hard hats, hard hat stickers, locks, vending machine cards, set up Oracle accounts during NHI, send manager notification to set up email account, send a list of names/employee numbers/user names , Enter all I9's within three days of hire, run E-verify, print and file in I9 file

• Federal and State Mandatory Postings - Make sure all mandatory postings are up to date. When replacing posters date and initial the back and retain the last 3 years old copies for audit purposes, check bulletin boards for offensive content on the Misc. board, replace damaged, stained or out dated material, post job posting on HR board

• Communications - Ensure that employees are informed and reminded of important information. Reminders for benefit perks, communications with managers regarding employee matters, communications for employee status changes to payroll are very important

• Unemployment – provide necessary information to the unemployment office requests.

• Unemployment hearings - Send notice to all management involved and needed for hearing, set up calendar invite for day of hearing and a pre-hearing prep, collect all information regarding the claim, prepare employee file, send in requested documentation prior to deadline, obtain case findings in employee file

• ADA - Recognize need for accommodations, discuss restrictions with employee, get clarity from physician if needed and provide job description, complete ADA forms, Discuss with area management limitations of the job and get suggested work around, work with legal if needed, have employee and manager sign completed form if an agreement is reached, track end dates and check in with employee, meet with employee when restriction date has lifted to ensure there are no further difficulties

• Records Retention - Adhere to records retention policy on personnel files, medical files, drug test results, BG check findings, Skill Block Certifications, I9's, LOA info, Job Bids, Relocation, Interview Packets, MOCB Testing

• Employee Relations/Customer Service - Assist employees with personal matters and offer EAP information when needed.

• Administrative Duties - Include but are not limited to: answering calls, sending faxes, scanning, set up rooms for meetings, mail distribution to HR department, certified mailings, send letters, order office supplies, clean rooms after events, stock fridge with water, ordering lunches, making labels, 

• 5S - Maintain a clean and organized office according to 5S standards, responsible for 5S of front foyer

• Concur Reporting - Report all expenses by deadline for purchasing/travel card

• AAP - Compile and review data required for the Affirmative Action Plan and work on desk audit as needed.  Send outreach letters on an annual basis or when jobs are posted outside the company.

Qualifications:

• High School graduate or equivalent
• Must have proven Human Resources job experience. (SHRM preferred)
• Position requires administering Company sensitive/confidential information with discretion.
• Excellent time management skills and prioritization skills required.
• Excellent relationship, personal savvy required and positive attitude.
• Proficiency in operating various office machines and equipment is required.
• Requires knowledge, utilization and proficiency in use of a variety of software packages. 
• SHRM Preferred