Administrative Coordinator

The Operations Specialist provides operational, administrative, executive, and workflow support for the Office of Marketing & Communications and Office of Advancement. This position supports the day-to-day operations of both offices through coordination of schedules, meetings, travel, purchasing, vendor relationships, and other administrative functions to ensure projects and initiatives move forward efficiently. 

Key Responsibilities:

• Coordinate project intake, tracking, and workflow management. 

• Maintain project schedules and follow up on requests, approvals, and deadlines. 

• Schedule meetings and assist with calendar management. 

• Process invoices, purchase orders, reimbursements, and vendor documentation. 

• Coordinate purchasing of office supplies, equipment, software, and marketing materials.

 • Maintain departmental records, files, and operational documentation. 

• Submit and track maintenance and facilities requests. 

• Assist with onboarding logistics for employees and student workers.

 • Provide administrative and operational support for departmental initiatives and activities. 

• Support stewardship and donor acknowledgment processes, including correspondence, tracking, and related administrative activities.

 • Assist with meeting coordination and preparation, travel arrangements, special projects, and events as needed. 

• Perform other related duties as assigned. 

Required Qualifications: 

• Bachelor's degree in business, communications, marketing, public relations, or a related field; or an equivalent combination of education and experience.

• Three to five years of experience in operations, project coordination, administrative support, office management, marketing operations, or a related field. 

• Strong organizational, communication, and problem-solving skills.  

• Ability to manage multiple priorities and deadlines in a fast-paced environment. 

• Proficiency with Microsoft Office and Google Workspace. Preferred Qualifications 

• Experience supporting multiple departments or senior leaders. 

• Experience with project management software. 

• Experience with purchasing, budget tracking, invoice processing, and vendor management. 

• Experience in higher education, marketing, communications, advancement, or nonprofit organizations. 

Preferred Qualifications:

• Experience supporting multiple departments or senior leaders. 

• Experience with project management software. 

• Experience with purchasing, budget tracking, invoice processing, and vendor management. 

• Experience in higher education, marketing, communications, advancement, or nonprofit organizations.

At Gardner-Webb University, we’re called to help you find your God-given talents and use them to impact the world around us. Gardner-Webb University is a private, coeducational Christian institution located in Boiling Springs, North Carolina, with easy access to Charlotte, Asheville, and Greenville-Spartanburg. Founded in 1905 and historically affiliated with the Baptist tradition, GWU offers more than 80 undergraduate and graduate programs to approximately 3,000 students. The University is Carnegie-classified as a Doctoral/Professional institution and is committed to academic excellence, leadership development, and service. GWU attracts students from across the U.S. and around the world and competes in NCAA Division I athletics with 22 teams and over 460 student-athletes.