Construction Scheduling Administrator

The Construction Scheduling Admin I plays a crucial role in providing administrative support to the construction scheduling team within the organization. This entry-level position involves assisting in the coordination, documentation, and communication of project schedules to ensure efficient project execution. This is fully onsite at our project in Boise, ID.

Salary: $50,000 - $70,000 DOE + Incentives

Essential Duties & Responsibilities:

• Assist in the preparation and distribution of project schedules using scheduling software such as Microsoft Project, Primavera P6, or similar tools.
• Input project data, including task descriptions, durations, dependencies, and resource assignments, into scheduling software under the guidance of senior scheduling staff.
• Maintain accurate and up-to-date schedule documentation, including task lists, milestone charts, and progress reports.
• Coordinate with project managers and senior schedulers to gather project updates and revisions, ensuring timely incorporation into the master schedule.
• Generate and distribute schedule-related reports and updates to project teams and stakeholders as directed.
• Assist in scheduling meetings, appointments, and conference calls related to project scheduling activities.
• Provide general administrative support to the construction scheduling team, including filing, data entry, and document management.
• Participate in training sessions and professional development activities to enhance scheduling knowledge and skills.

Skills & Qualifications:

• High school diploma or equivalent education required; Associate's degree or technical certification in construction management, project management, or a related field is advantageous.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with scheduling software such as Microsoft Project, Primavera P6, or similar tools is desirable.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact professionally with project teams and stakeholders.
• Detail-oriented approach with a focus on accuracy and precision in scheduling tasks and data entry.
• Ability to work under supervision and learn new skills quickly in a fast-paced environment.

Reports to:

• The Construction Scheduling Admin I reports to the Schedule Manager or another designated manager within the project management team

Work Environment:

The work environment for the Construction Scheduling Admin I is typically office-based, with occasional meetings with project teams and stakeholders. This role may require occasional overtime to meet project deadlines or address urgent scheduling issues. The Construction Scheduling Admin I will work closely with project managers, senior schedulers, and other stakeholders to support the scheduling process and contribute to the successful completion of construction projects.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities

• Ongoing professional training and development

• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

• A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

https://www.hoffmancorp.com/careers/

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. 

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. 

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.  

**Please note, we are not able to offer sponsorship for this position. **