Office Administrative Assistant

Your Opportunity

The Office Administrative Assistant is responsible for the coordination of office administration and procedures for our Stantec office in Boise, ID. The ideal candidate will be an energetic, team-oriented professional who can wear multiple hats and is experienced in handling a wide range of administrative, facilities and project support related tasks. Well organized, flexible and able to provide timely, accurate, and professional support in keeping with Stantec's high standards.

This position is a 20-hour a week position in Stantec’s Boise office. Work will occur with a defined schedule of four hours per day.

Your Key Responsibilities

• Front desk coverage, greeting visitors, answering telephones, mail distribution, and staff inquiries and requests. 
• Maintain a well-organized electronic and paper filing system and records management.
• Manage and coordinate facility related activities associated with maintaining a safe and productive office (office repairs, space planning, security, etc.).
• Monitor and coordinate service vendors, including, supply deliveries, coffee service, etc. 
• Manage office supply inventory and orders.
• Assist with onboarding coordination, scheduling, and training for new staff members.
• Provide appropriate coding for office/business center invoices and submit for processing. Assist with processing check requests.
• Serve as Office Contact, participate in monthly regional calls, and disseminate information to office leadership and staff. Act as a liaison between the local office and Human Resources.
• Coordinate office staff events including holiday parties, summer picnic, annual Stantec in the Community Week volunteer event, monthly office gatherings, all staff meetings, and special events as assigned.
• Serve as the contact for completion of required office reports as requested (i.e. Annual Carbon Footprint Report, Office Safety Report, Audits, etc.)
• Acts as a liaison between local office and IT, including assisting in equipment ordering, coordinating repair with vendors, and set up. 
• Handle special projects as assigned.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.