Shipping Coordinator-SHIPCOOR - 2nd shift

Where Your Career Becomes Family

About West Liberty Foods

Our mission is to be a leading food manufacturer by converting needs, ideas and expertise into value for our members, business partners and consumers.

West Liberty Foods manufactures hundreds of meat and poultry products that can be found in well-known grocery stores and top restaurant chains nationwide. Recognized as one of the top protein processors in North America, we have the capacity to produce over 650 million pounds of food products per year across our facilities. We are The Surprisingly Big Company®, and we’re right in your backyard.

Build your career with West Liberty Foods and be a part of an exciting, collaborative team that becomes family!

Opportunity Overview

Job Summary

The Shipping Coordinator is responsible for clerical and administrative duties in the shipping department.  The Shipping Coordinator will handle all documentation for shipments and ensure accurate billing for all items shipped out.

Key Responsibilities

• Answer phone calls and manage the office to make sure all of our customer’s needs are met.
• Maintain the security board and make sure it is up to date.
• Ensure that all inventories are correct at the time of shipment to prevent errors prior to the load leaving the premises.
• Complete all paperwork for outbound customer loads and internal customer loads.
• Run daily inventories and report any discrepancies to the Team Lead or Supervisor to clear up and then follow up with accounting to make sure that inventory is corrected.
• Set up and make sure all distribution orders are cleared for all intercompany transfer both inbound and outbound to other WLF locations.
• Key in/out all intercompany transfers into Lineage’s inventory.
• Ensure the appointment times are posted daily for outbound and inbound loads for both dry and refrigerated loads.
• Complete shipping pre-op inspections on a daily basis, report issues to Supervisor, and make sure it is sent to proper personnel.
• Enter requisitions into QAD for all invoices.
• Receive all of the QAD POs.
• Document all of the repairs to our equipment.
• File and maintain all paperwork.
• Contact the appropriate vendor when trailers are down in order to get them repaired.
• Ensure trailer registrations are put on the trailers and kept up to date and also make sure the federal inspections are current on the reefer trailers at all times.
• When the Shipping Manager is gone, the Shipping Coordinator is responsible for ensuring the drivers are on task and coordinating with the Team Lead about their daily workloads.
• Coordinate with the Production Schedulers regarding when product is needing to run and scheduling loads back form Lineage as needed.
• Other duties as assigned.

Job Requirements

• Experience: Minimum of 1 year of related experience in shipping or receiving is preferred.   
• Age: Must be a minimum of 18 years of age.
• Authorization: Must be authorized to work in the United States; no sponsorships are available.
• Education: High School Diploma or equivalent preferred.  
• Skills:  Must be able to read and write English.  Must be able to problem solve and perform basic math.  Must be able to work independently without constant supervision.  Must have good attention to detail.  Must have computer experience.
• Environmental: Ability to work in varying temperature conditions including cold temperatures.
• Flexibility: Must be able to work overtime and/or weekends as needed. Ability to adjust quickly to changing demands.
• Compliance: Must practice good personal hygiene. Candidates must successfully pass a post-offer/pre-employment drug test, background screen, physical and E-Verify.

Equal Opportunity Employer
West Liberty Foods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

West Liberty Foods is committed to providing all team members with predictable work schedules that accommodate the universal need to spend time away from work to rest, relax, and spend time with family and friends. However, as a food manufacturer, West Liberty Foods is responsible for producing perishable products. To help ensure that our food products meet the quality and safety standards our customers expect, team members may, at times, be asked or expected to work overtime, weekends, or holidays. West Liberty Foods remains committed to its overtime, weekend, and holiday pay policies, and will schedule team members for those hours on a volunteer-first basis, whenever possible.

The following benefits are available:

• Medical, Dental, Vision & Prescription Coverage
• Paid Time Off
• Life Insurance
• Short Term Disability
• Flexible Spending Account and Health Savings Account
• 401(k) Retirement Savings Plan
• Employee Assistance Program
• Educational Assistance Program
• Discount Benefits
• Additional Voluntary Benefits

Disclosures: Pursuant to the Illinois Equal Pay Act, this posting includes the good faith, budgeted pay scale and general description of benefits that the employer reasonably expects to offer a successful, qualified applicant for this position as of the date of this posting with future pay and benefits subject to change based on employment conditions including, but not limited to, knowledge, skills, and experience; performance; shift(s) worked; hours worked; department or business line; geographic location; and other market conditions in accordance with company policies and the at-will nature of this employment opportunity. 

To be considered an applicant for this position, you must apply online on our careersite at https://careers.wlfoods.com/.