Compliance Coordinator

Benecard Companies is seeking a highly organized, detail-oriented Compliance Coordinator to provide administrative and operational support to our Compliance team across pharmacy benefit management (PBM), pharmacy services, and vision benefit management (VBM) operations.

This role is responsible for coordinating compliance-related activities, maintaining regulatory monitoring databases through various software programs, supporting regulatory audit and reporting efforts, disseminating regulatory updates to operational teams, and ensuring timely follow-up on compliance initiatives. The ideal candidate is a strong administrator who excels at organization, communication, project coordination, and managing multiple priorities in a fast-paced environment.

Experience working in highly regulated industries such as healthcare, legal, financial services, insurance, or similar environments is preferred.

Key Responsibilities:

Compliance Program Coordination

• Maintain compliance calendars, trackers, logs, and documentation repositories
• Coordinate compliance-related activities, projects, and recurring reporting requirements
• Assist with maintaining policies, procedures, and related documentation
• Ensure compliance records are accurate, organized, and readily accessible
• Track action items, deadlines, and deliverables across multiple compliance initiatives

Administrative & Operational Support

• Schedule and coordinate compliance meetings, including agendas, meeting materials, and meeting minutes
• Monitor team in boxes and assist with routing and tracking compliance-related requests
• Coordinate document reviews, approvals, and distribution
• Support onboarding activities and compliance-related projects as needed
• Maintain department procedures, tracking tools, and reporting templates

Compliance Documentation Management

• Update and maintain spreadsheets, dashboards, and reporting tools
• Compile information and prepare routine compliance reports for leadership
• Track key activities, deadlines, and status updates
• Ensure accuracy and completeness of departmental records and data 

Cross-Functional Collaboration

• Partner with Legal, Operations, IT, HR, Sales, and Client Services to support compliance-related requests and initiatives
• Assist with communication and follow-up between departments
• Coordinate information gathering and documentation for internal stakeholders
• Support special projects and process improvement initiatives

Regulatory Reporting Support

• Assist with internal and external regulatory reporting by gathering and organizing requested documentation
• Maintain reporting files, evidence repositories, and supporting records
• Track reporting timelines

Qualifications:

Experience

• 3+ years of experience in an administrative, coordinator, project support, operations, or compliance support role
• Experience working in a highly regulated environment such as healthcare, legal, financial services, insurance, banking, or a related industry
• Experience coordinating projects, documentation, reporting, or audit support activities preferred
• Experience supporting cross-functional teams and managing multiple priorities

Skills & Competencies

• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple projects, deadlines, and competing priorities
• Strong problem-solving and follow-up skills
• Ability to work independently while collaborating effectively with diverse teams
• Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Experience with SharePoint, Jira, Microsoft Teams and/or other document management systems, or project tracking tools, preferred
• Ability to handle confidential and sensitive information with discretion

About Benecard and our affiliated companies:

Benecard Services, LLC

Benecard Services, LLC has been administering carve-out, fixed rate insured prescription drug benefit programs since 1990. Benecard is a full service, in-house prescription benefit administrator that includes mail and specialty drug dispensing. We are a premiere nationwide Prescription Benefit Administrator headquartered in Lawrenceville, New Jersey.

Website: http://www.benecard.com

BeneCard PBF

BeneCard PBF provides self-funded prescription benefit program administration with a personalized approach through focused, clinical expertise. Our business model operates on a customized claim processing system offering unlimited capability and flexibility to respond to client needs in an evolving marketplace. Advanced clinical programs and advanced technology provide the framework to maximize the use of all data elements available. This allows BeneCard PBF to filter the information, focus on clinical opportunities and facilitate interaction between the physician, the pharmacist and the patient to effectively promote complete health care. Headquartered in Bonita Springs, Florida.

Website: http://benecardpbf.com

National Vision Administrators

For over 40 years, National Vision Administrators (NVA) has been meeting the vision benefit needs of public employer groups, Health & Welfare Funds, Associations and Coalitions. Providing millions of people throughout the United States with vision care programs that help them be smarter buyers of eye care and eyewear, NVA is particularly well suited to address today's health benefit challenges as it relates to eye care. We offer cost-effective, customized vision benefit programs that are clinically integrated. We are proud of the fact that we have retained over 99% of our clients and believe it is the greatest testimony to the high-quality benefits and service satisfaction we provide to both our clients and their members. Headquartered in Clifton, New Jersey.

Website: http://www.e-nva.com

We are an equal opportunity employer