Project Accountant

Knickerbocker Group is seeking a Project Accountant to join their team of employee-owners! This position will serve as the primary resource to the Controller by supporting the timely processing of vendor invoices, billing administration, reconciliations, and additional accounting and administrative tasks as required. Excellent time management and customer services skills, exceptional attention to detail, and the ability to maintain strict confidentiality and meet all project and financial deadlines are fundamental requirements of the role.

Primary Duties and Responsibilities:

ACCOUNTS PAYABLES 

• Ensure all vendors are compliant with required paperwork.
• Set up new vendors in the accounting system.
• Update and maintain the compliance database.
• Assist with the annual Compliance Workers Comp Audit.
• Assure vendor relationships optimize support of field operations.
• Support the A/P process by downloading, organizing, scanning, and entering vendor bills into Acumatica ERP accounting software.
• Maintain workflow to ensure vendor bills are entered and approved in a timely manner for payment and for billing.
• Maintain a weekly Set-to-Pay list of requested payments to vendors from Project Managers.

ACCOUNTS RECEIVABLES + BILLING

• Serve as the primary contact on all construction billing and collaborate with team members on all other company billing.
• Collaborate with Project Managers to draft, review, and finalize T&M invoices for clients to ensure accurate billing.
• Run reports of job costs for monthly billing of construction projects.
• Review vendor bills related to job costs to ensure they are properly coded to the appropriate jobs.
• Organize backup paperwork for AIA billing for larger projects.
• Issue statements and send invoices as applicable, ensuring that the proper documents are distributed to the correct audience.
• Seve as primary owner of outstanding A/R. Follow up with Project Leads and contact clients as needed to ensure payments have been received. 

GENERAL ACCOUNTING & ADMINISTRATION

• Document and maintain complete and accurate information for financial transactions.
• Support A/R, A/P, G/L, and client invoicing processes as necessary.
• Back up other areas of the finance department as needed by accurately and efficiently entering data to maintain receivables, accounts payable and job costing records for overhead expenses.
• Mail and track lien waivers from vendors for specific projects.
• Assist Project Managers with vendor payments, billing questions, job costing, and reporting.
• Complete monthly credit card reconciliation.
• Assist Controller with account reconciliations and other tasks as assigned. 
   

Required Qualifications and Experience:

• Minimum 3 to 5 years of related AP/AR/Billing, accounting, or financial experience, required. Experience with construction billing strongly preferred.
• Coursework in Accounting or Bookkeeping preferred.
• Strong working knowledge of accounting principles, standards, and best practices.
• Proficiency in Microsoft Office required, including intermediate proficiency in Excel.
• Database maintenance experience with HRIS programs & ERP systems.
• Strong organizational skills with the ability to prioritize a high-volume workload.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Exhibits a sense of urgency, understands the importance of month-end closing deadlines.
• Positive attitude, teamwork spirit with a willingness to help.
   

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Excellent medical, dental, and vision insurance, with the majority of premiums covered by the company.
• HSA option available to help you save for medical expenses.
• 401K plan options with an automatic 3% weekly employer contribution after one year.
• Company-paid life insurance, short-term and long-term disability, plus optional supplemental life insurance.
• Access to our Employee Assistance Program (EAP) for confidential support.
• Become an Employee-Owner, and join our Employee Stock Ownership Program (ESOP).
• Generous paid time off, holidays, and a comprehensive parental leave policy.
• Generous reimbursement for continuing education and professional licensing.
• Employer-sponsored pet insurance to keep your furry family members covered.
• Enjoy workplace flexibility to support a balanced lifestyle. 
   

Culture at KG

As a 100% employee-owned company, we value balance - time with family, community involvement, and embracing all that Maine has to offer. Knickerbocker Group has been repeatedly recognized as a Best Place to Work in Maine and as Best Architect and Best Builder by Down East magazine. If you're excited to join a dynamic team working on top-tier residential and commercial projects, this is the place for you!

About Knickerbocker Group

Knickerbocker Group is a 100% employee-owned, award-winning design-build firm specializing in architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces across Maine. With offices in Boothbay + Portland, we are a passionate team dedicated to creativity and craftsmanship from design to field execution. Our Maine-rooted, nationally recognized work is driven by continuous learning, cross-disciplinary collaboration, and a commitment to refining the design-build process. With nearly 50 years of experience, we deliver top-tier service in a flexible, dynamic, and fun work environment that inspires innovation and impact. 

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.