Administrative Assistant

Job Title: Administrative Assistant

 

The Administrative Assistant for Block by Block performs a mixture of duties. This includes, but may not be limited to, administrative support for multiple individuals, payroll, supply management, recruiting and smart phone set up.

 

Essential Duties and Responsibilities:

 

· Manage coding invoices

 

· Assistance in data entry and spreadsheet maintenance for the balancing of billing and payroll reports

 

· Updating various reports and spreadsheets

 

· Maintain training manual with current processes

 

· Send out training reminder notices and update accesses for newly hired managers

 

· Track employees' statuses & suppling monthly inactive reports

 

· SharePoint document updates

 

· Other HPS administrative duties as assigned

 

· Knowledge and Skill

 

Qualifications

Requirements:

 

Preferred but not required: Associate Degree in related field such as Business Administration

 

· A minimum of (3) years' experience of administrative related functions

 

· Excellent written and verbal communication skills

 

· Proficient Excel skills

 

· Bookkeeping and Accounting experience a must

 

· Analytical & multitasking capabilities

 

· Flexibility to duties and responsibilities

 

· Ability to exercise sound judgment and make decisions in relation to essential job functions

 

· Ability to interact professionally with all levels

 

· Ability to build and maintain positive relationships

 

· Self-starter with excellent dependability and integrity

 

 

Physical Demands and Work Environment:

 

· Dexterity of hands and fingers to operate a computer keyboard, mouse, hand and power tools, and to handle other computer components.

 

· While performing the duties of this job, the employee is frequently required to stand and walk.

 

· The noise level in the work environment is usually moderate.

 

 

Experience:

 

Accounting and book keeping: 1 year (Required)

 

Data Entry: 2 years (Required)

 

MS Word, Outlook, EXCEL: 2 years (Required)

 

Ergonomic Workspace: Yes

 

 

Administrative Duties:

 

· Reception and phone

 

· Data entry and spreadsheet maintenance

 

 

Technical Duties:

 

· Setting up smart phones and shipping to the field

 

 

This Job Is Ideal for Someone Who Is:

 

 

Dependable: more reliable than spontaneous

 

Adaptable/flexible: enjoys doing work that requires frequent shifts in direction

 

Detail-oriented: would rather focus on the details of work than the bigger picture

 

To learn more about what Block by Block visit our website at www.blockbyblock.com