Benefits:

Competitive salary

Location
Hybrid: Quincy, MA

Experience Level

Senior Level (5+ Years)

Position Overview

EOHHS is seeking a Project Funding Manager (PFM) to support MassHealth Data & Analytics (D&A) technology initiatives within the Enterprise Data Management & Engineering (EDME) organization.

This role serves as the primary coordinator for funding, budgeting, contract alignment, financial tracking, compliance documentation, and federal funding support activities. The Project Funding Manager will help ensure MassHealth secures, maintains, and retains CMS funding approval for major Medicaid technology investments through effective management of Advanced Planning Documents (APDs), project budgets, vendor contracts, financial reporting, and stakeholder coordination.

The ideal candidate brings strong experience in project finance, grants management, contract administration, budget forecasting, procurement support, compliance documentation, and executive reporting. Prior APD experience is preferred but not required.

Key Responsibilities

Funding & APD Management

Lead development, maintenance, updates, and submission of APDs, APD Updates, operational updates, CMS submission letters, funding tables, and supporting documentation.
Translate project plans, milestones, risks, outcomes, contract activities, and budgets into funding narratives supporting CMS approval.
Coordinate responses to CMS inquiries, approval conditions, and follow-up requests.
Maintain submission calendars and ensure compliance with federal funding deadlines and reporting requirements.
Monitor Federal Financial Participation (FFP) requirements and funding approvals.

Budget & Financial Management

Track project budgets, funding allocations, expenditures, encumbrances, and forecasts.
Maintain federal and state share funding reports and cost allocation tracking.
Support budget planning and forecasting activities across Data & Analytics initiatives.
Analyze budget variances and prepare financial status updates.
Review resource allocations and timecard coding compliance.

Contract & Vendor Management

Support development and review of:
- RFPs
- Contracts
- SOWs
- Amendments
- Interagency Agreements
Track contract budgets, deliverables, approval status, contract periods, and funding alignment.
Monitor vendor invoices and expenditures against approved funding.
Ensure vendor activities align with approved APD scope and funding assumptions.

Stakeholder Coordination

Collaborate with:
- D&A Leadership
- PMO
- IT Teams
- Finance
- OFFR
- Procurement
- Legal
- Vendors
- CMS Stakeholders
Facilitate cross-functional meetings and decision-making sessions.
Gather and validate funding, contract, project, and financial information.

Reporting & Executive Communication

Prepare:
- Executive Briefings
- Budget Reports
- Funding Status Reports
- Risk Summaries
- Contract Summaries
- Compliance Reports
- Decision Support Materials
Support monthly, quarterly, and annual reporting requirements.
Communicate complex financial and project information to technical and non-technical stakeholders.

Governance & Documentation

Maintain SOPs, templates, repositories, version controls, and quality assurance processes.
Ensure documentation is complete, accurate, audit-ready, and compliant.
Support systems certification and compliance reporting activities.
Promote project management and financial tracking best practices across funded initiatives.

Required Qualifications

Bachelor's degree in Business, Finance, Public Administration, Project Management, Information Systems, or related field, or equivalent experience.
5+ years of experience in:
- Program Management
- Project Management
- Grants Management
- Contract Management
- Public Funding Administration
- Project Finance
Experience managing:
- Budgets
- Forecasts
- Financial Tracking
- Cost Allocations
- Funding Documentation
Experience supporting:
- Vendor Contracts
- SOWs
- Amendments
- Procurement Activities
- RFP Processes
Experience coordinating cross-functional stakeholders.
Strong writing, documentation, analytical, and executive communication skills.
Experience managing multiple deadlines and compliance-driven deliverables.

Preferred Qualifications

Experience with Medicaid programs and CMS funding requirements.
Experience developing or supporting APDs (Advanced Planning Documents).
Experience with Federal Financial Participation (FFP) funding.
Experience supporting Medicaid Enterprise Systems projects.
Experience in healthcare, government, or public-sector organizations.
PMP, CGFM, CPA, or related certifications.
PMO experience supporting large technology initiatives.

Learn more about this Employer on their Career Site

080726PFM