Administrative Assistant - part time

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

We are a premier pediatric specialty, research, and academic teaching hospital with a medical and research partnership with Massachusetts General Brigham. It is the world’s leading center for pediatric burn care and is the only American Burn Association (ABA) exclusively pediatric verified burn center in New England and New York.

Job Overview

Shriners Children's is the premier pediatric burn, orthopaedic, spinal cord injury, cleft lip and palate, and pediatric subspecialties medical center. 

We have an opportunity for part time Administrative Assistant to join our Research team in Boston, MA.  The schedule is 24 hours per week.

The pay range for this position is $25.66/hr - $38.49/hr.  Compensation is determined based on years of experience and departmental equity. 

Responsibilities

We are seeking highly motivated candidates to join our Research Administrative Team at Shriners Children’s Boston. The successful candidate will partake in our research operations by supporting key administrative functions. 

• Coordinates office services such as purchasing, payroll, records control, credentialing and other administrative activities for research departments.
• Coordinates and implements office services such as purchasing lab and office supplies, submitting payroll, and processing expense reimbursements.
• Works closely with finance management in monthly fiscal balances, material purchasing, payroll, record control, and other administrative activities for each grant or other organizational unit. 
• Collects, verifies and processes credentialing applications for monthly appointing of new and renewing initial scientific staff; ensures files are presented in a complete and timely fashion to the Research and Grants Committee.
• Participates in and conducts orientation of new employees as needed, including pre- and post- coordination of new hires with HR. Also handles ID badge approval for MGH employees working in Shriners research spaces.
• Assists with research grant activities (research grants/fellowship grants/ industrial grants). Coordinates the planning of application activities, managing the submissions (reviewing the submitted grants and making adjustments and corrections) and summarizing final grant statistics (total investigator salaries, capital equipment, travel requests, SSF usages etc).
• Other duties as assigned

Qualifications

• HS diploma/GED required
• Associates degree preferred.
• 3 years Administrative experience or Secretarial Experience with Associate's Degree required.
• Experience in research department preferred.
• Credentialing and grant proposal experience preferred.
• Strong organizational, time management, customer serviced skills preferred.
• Intermediate level of experience in Microsoft Office Suite preferred. 

Shriners Children’s is an EOE/Drug-Free, Smoke-Free Workplace.