Administrative Assistant

Overview

This is a provisional appointment.

Under the supervision of the Director of Human Resources, the Administrative Assistant will be responsible for all components of screening, processing, and programming Boston Police Department-issued ID’s for contractors as well as new and existing employees.

Responsibilities

• Maintains and updates Comnetix data (using personnel orders); picture taking; fingerprinting, running, and reviewing the BOP’s using the CJIS system.
• Coordinates drug testing, printing ID’s, and programming ID’s.
• Prepares routine audits for all employees whose photo ID is older than three (3) years.
• Prepares routine audits for all active contractors with access.
• De-programs and collects ID’s upon termination, resignation, or retirement.
• Performs CJIS Offline Requests through the Office of Internal Affairs and/or Anti-Corruption.
• Processes the Commonwealth of Massachusetts ID's for active/inactive sworn members of the department.
• Performs related work as required.

Minimum Entrance Qualifications

• Applicants must have a minimum of three (3) years of full-time or equivalent part-time paid professional or technical experience in database management, data reporting, or a related field; working knowledge of personal computers and various software packages.
• Two (2) years may be substituted with a Bachelor’s degree in a related field. 
• Preference will be given to applicants with experience fingerprinting, using Comnetix, or using the CJIS system. 
• Experience in Microsoft Word, Access, and Excel is strongly preferred. 
• Ability to exercise good judgment and focus on detail as required by the job.

CRIMINAL RECORD CHECK REQUIRED

PRE-EMPLOYMENT DRUG TEST REQUIRED

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SENA/MM1-4

Hours per week: 35