Assistant

The Assistant is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys’ time and productivity.

Essential Job Duties & Responsibilities

•    Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines
• Serve as first point of contact as it relates to calendar management (e.g., managing attorneys’ internal/external meetings, events and travel arrangements). Act as the gatekeeper for prioritizing conflicting needs
• Draft, edit and proofread emails
• Develop a strong understanding of each attorney’s work, Firm practice groups and cultivate a professional network of peers across the Firm
• Create client matter intake forms and assist with billing preparation alongside Finance
• Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date
• Monitor tracking and recording of travel and expense reimbursement requests
• Assist with document production (e.g., redlining, formatting, creating presentation materials), organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work)
• Liaise with other departments and interact with clients on attorneys’ behalf
• Perform notary duties
• Perform other duties as assigned

Education

Required

• Bachelor’s degree or equivalent experience

Preferred

• Bachelor’s degree in legal studies, business or related field preferred

Skills and Experience

Required

• 2+ years of executive assistant experience, preferably in a law firm or in professional services
• Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders
• Strong written and verbal communication skills
• Strong attention to detail with the ability to proofread written materials and presentations
• Ability to multi-task efficiently and effectively
• Demonstrated ability to work independently and collaboratively as part of a team
• Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies
• Demonstrated ability to develop intimate knowledge of assigned attorneys’ work habits and preferences by anticipating their needs and shepherding work forward with limited direction
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
• Possess sound judgment and discretion when handling confidential and sensitive information
• Flexibility and adaptability to handle changing priorities and deadlines

MA Only: The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.