Omni Boston Hotel at the Seaport

Launch Your Career at the Omni Boston Hotel at the Seaport

Forget a job—start a career journey with a brand that defines luxury and personalized service in one of America's most vibrant cities. The AAA Four Diamond-rated Omni Boston Hotel at the Seaport isn't just a hotel; it’s a dynamic hub and a landmark that offers unparalleled opportunity.

Why Join Our Team?

Work at the Center of it All: Our prime location in the heart of the bustling Seaport District puts you at the nexus of Boston’s commerce, culture, and charm. With easy access to South Station, the harbor, and Logan International Airport (BOS), you'll be part of a team that serves as the ultimate gateway to the ever-evolving city.

Elevated Environment, Elevated Experience: Step into an atmosphere of sophistication and style. You'll work within a stunning property featuring 1,054 well-appointed rooms, many boasting unrivaled floor-to-ceiling city and harbor views. Imagine being part of the team that operates seven distinct dining experiences, a luxe day spa, and a year-round heated rooftop pool and hot tub.

A Stage for Your Success: With over 100,000 square feet of flexible function space, we host major meetings and conferences daily. This means a fast-paced, high-profile environment where you can sharpen your skills, gain diverse experience, and make a visible impact on every guest's stay.

Be the Best of Boston: At Omni, our commitment is to provide every guest with warmth, personalized service, and unforgettable experiences. We are looking for passionate, motivated individuals ready to deliver this promise. If you are ready to bring your best every day and elevate your hospitality career, we want you!

Ready to define the standard of luxury hospitality in the Seaport? Apply today and help us create the next unforgettable Boston experience.

POSITION OVERVIEW:

Grab the reigns and help shape the future of the Seaport’s best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.

The Catering Coordinator Handles all administrative duties required by the Catering Departments in order to provide superior services to our guests.

The hourly rate for this position is: $31.43

Catering Coordinator
JOB SUMMARY
The Catering Coordinator provides essential administrative and operational support to the Catering Sales team, serving as a key point of contact for clients, managers, and internal departments. This role is responsible for coordinating event logistics, managing correspondence, maintaining accurate records, and ensuring seamless communication throughout the catering process from inquiry to post-event follow-up.
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RESPONSIBILITIES
• Prepares, proofreads, and distributes all correspondence on behalf of catering managers, including proposals, contracts, letters, and emails, ensuring 100% accuracy at all times.
• Manages and prioritizes workload across multiple managers to meet all deadlines.
• Receives and records detailed catering inquiry leads and routes them to the appropriate manager for follow-up.
• Compiles and distributes event materials, packages, and promotional items to clients as needed.
• Enters VIP client amenities into the Opera system and processes all related paperwork, including amenity cards
• Assists in coordinating event logistics to ensure a smooth and professional client experience.
• Enters and maintains group information, including site details and event resumes, in the Delphi system.
• Inputs and tracks work orders in Synergy as directed by managers.
• Maintains organized and up-to-date account files and reader files, ensuring all relevant documents — including post-event reports, contracts, and correspondence — are properly filed.
• Delivers timely and accurate messages to managers, including caller name, company or group affiliation, phone number, and date and time of call.
• Serves as a liaison between clients, managers, and operational departments to facilitate clear and efficient communication.

QUALIFICATIONS:

• Must be able to work alone as well as work well with others.
• Must have good communication skills.
• Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).
• Previous knowledge of Delphi, Opera and Synergy preferred.
• Must have good organizational skills.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

Learn more about this Employer on their Career Site