Executive Assistant

Description

The Executive Administrative Assistant, based in our Boston headquarters in the Back Bay, will provide administrative support to Gordon Brothers’ CFO & Chief Operating Officer. The role will include communicating with internal and external executives, departments, and teams and solve problems in real-time, while focusing efforts on immediate priorities and operating with efficiency. The ideal candidate will be professional and discreet in all communication and keep all active priorities well-organized and current.

Key Responsibilities 

• Make decisions on behalf of executives to proactively resolve calendar conflicts with your understanding of the priority of meetings for calendar management, business/personal meetings, and event planning
• Use good judgement to screen and respond to incoming calls/emails, assess situations, handle requests, resolve conflicts, and determine the best use of the executive’s time
• Coordinate internal and external meetings, including meeting agendas and supporting materials
• Prepare a variety of correspondence including client letters, internal reports, and presentations while ensuring timeliness and accuracy of all materials
• Provide support during occasional outside of business hours to address urgent, last‑minute needs or travel-related changes
• Communicate with a wide variety of high-level executives to exchange critical and/or sensitive information and expedite matters on behalf of the executives
• Monitor progress on important matters and follow up to ensure completion
• Coordinate travel arrangements including all air, hotel and car reservations using your discretion to identify the most appropriate, cost-effective, and convenient logistics
• Prepare itineraries and expense reports
• Serve as Project Manager on select business projects tied to the organization and/or the executive

Role Requirements

• Our ideal candidate will have previously supported senior executives for at least 7 years and will be an excellent communicator who works well with people at all levels
• You will thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities
• Your professionalism, poise, relentless attention to detail, and impeccable organizational skills will allow you to work in a high-pressure environment
• Excellent technical skills: MS Office suite essential, with proficiency in Outlook, PowerPoint, Office 365
• You will maintain absolute discretion, highest level of confidentiality and demonstrate good judgment

Gordon Brothers offers a very competitive total compensation package, including base salary and bonus plan, health insurance, dental benefits, a generous 401(k) match, time off benefits, and more.

In compliance with the Americans with Disabilities Act (ADA), please contact the Human Resources department if you have a disability and need reasonable accommodation with any part the application process.  Requests will be considered on a case-by-case basis.
 

Gordon Brothers is an Equal Opportunity Employer.