Executive Assistant

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

Wellington’s Legal and Compliance function operates in a highly regulated, fast-moving environment with frequent client interaction and firmwide regulatory touchpoints. The Executive Assistant (EA) provides high-judgment administrative support to assigned stakeholders, helping them operate effectively while maintaining strong attention to confidentiality and detail.

This role serves as a key gatekeeper and coordinator, requiring discretion, sound judgment, and the ability to prioritize across competing demands. The EA is expected to be proactive and anticipatory, managing complex logistics and enabling leaders to stay focused on their highest priorities.

We believe that being together in person better equips us to respond to dynamic business and technology needs. Our current hybrid model—four days in the office and one day remote—supports collaboration while offering thoughtful flexibility.

RESPONSIBILITIES

The Executive Assistant will manage the overall daily support needs of assigned stakeholders, including but not limited

to:

·Managing complex, high-volume calendars with a focus on prioritization, conflict resolution, and forward planning

·Coordinating logistics for internal and external meetings, including regulatory and governance forums, across multiple time zones

·Preparing meeting materials and ensuring stakeholders are set up with the appropriate context and information

·Supporting due diligence processes for client interactions, including coordinating inputs, tracking requests, and maintaining accurate records

·Managing a high volume of communication with discretion, exercising judgment in handling sensitive and confidential information

·Coordinating domestic and international travel, where applicable, and resolving issues as they arise

·Supporting expense tracking and submission to ensure timely and accurate reporting

·Preparing and formatting materials (Word, Excel, PowerPoint, OneNote) for internal and external use

·Partnering with stakeholders, peers, and cross-functional groups to support team operations and ensure alignment

·Tracking action items and supporting follow-through on key team priorities

·Providing cross-coverage and backup support for other assistants

·Supporting ad hoc projects and broader team initiatives as needed

QUALIFICATIONS

·Minimum of 3 years of experience supporting senior stakeholders, or 5 years in a comparable administrative role. Prior experience in a law, accounting, audit, or other regulatory setting is strongly preferred.

·Experience operating in a fast-paced, deadline-driven environment with competing priorities

·Demonstrated ability to handle sensitive and confidential information with discretion and professionalism

·Strong organizational skills and attention to detail, with the ability to manage multiple workstreams simultaneously

·Proactive mindset with the ability to anticipate needs and solve problems with limited direction

·Strong judgment and decision-making skills, a trusted thought partner for supported stakeholders

·Clear and effective communication skills, both written and verbal

·High level of professionalism and reliability

·Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, OneNote) and comfort learning new tools

·Ability to build strong relationships and work effectively across teams and functions

Not sure you meet 100% of our qualifications?  That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com.

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: