Senior Project Coordinator

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Under the direction of the Program Director and the Director of Residency Administration and in collaboration with program administrative team, this position will provide support and administrative coordination of tasks involved in support of the Primary Care program and Residency Program. Will interface with a multitude of staff including residents, teaching faculty, program and departmental leadership, fellowship directors and chief residents.  

• Support Primary Care Program Director as it relates to the Primary Care Program.
• Perform all responsibilities under minimal supervision with intermediate to advanced proficiency in administrative skills
• Leads Primary Care Intern recruitment; including supervising all ERAS communications, organizing applicants’ files, contacting applicants and faculty members to schedule interviews, reserving conference space, developing and distributing program information, organizing all aspects of the of the interview day.
• Provide calendar support for the Primary Care Director and support the completion of reports/presentations by the Primary Care Director for presentation at ambulatory conferences, residency program meetings, residency review committee visits or as necessary.   Send email reminders, organize and maintain files.
• Assist in organization of Primary Care Program special sessions, including career lunches, dinners, and related social events.
• Maintain primary care program alumni list with contact information and updated biographies
• Organize and schedule all aspects of Primary Care Program Graduation/Welcome Dinner (June)
• Assist in the creation and organization of the Residency Program curriculum.  Working in conjunction with Associate Program Director and Chief Residents to identify curriculum topics and speakers.  Correspond with speakers to schedule lecture/presentation date and time, distribute handouts when necessary, reserve conference rooms, mange audiovisual needs, order food, and send email reminders to housestaff, faculty, and speakers. 
• In conjunction with the Residency Administrative team, the coordinator would secure venues, create invitation lists from year to year, organize save the dates, invitations and RSVPs, process Advanced Authorization forms and supporting paperwork prior to event, and ensure venue contracts are secured and signed by Senior Director and Vice President of Medicine.
• Work with residency leadership and administrative team to choose the menu, secure AV needs, and stay within event budget.
• Manage the creation of event packet, name tags and all handouts that are required for events.  Attend events when necessary to be onsite support along with other administrative team members.
• Process invoices using eChecks/Peoplesoft, responsible for reconciling corporate card charges related to events, track all expenses and report back to program administrator about incurred expenses.
• Assist with other residency program duties as necessary.
• Administrative support for Health Policy curriculum for categorical IM residents.
• Program administrator for Health Equity including coordinating monthly meetings with residency leadership, maintaining community partnerships, scheduling health center tours during orientation, manage Social Determinants of Health Elective, including scheduling all community experiences for residents during their two-week rotation.
• Manage all trainee rotations for Rosebud, work with Rural medicine program and Indian health service colleagues to ensure all trainees have background clearance and are onboarded for their duration of their rotations at Rosebud.
• Manage housing calendar for Rural Medicine faculty and trainees for two houses MGH rents in South Dakota
• Coordinate Rural Medicine Program curriculum for faculty and trainees (about two sessions per month)
• Rural Health Leadership fellowship recruitment and onboarding, plan fellowship events

Education
Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree?
Yes

Licenses and Credentials

Experience
Project management or project support experience 1-2 years required

Knowledge, Skills and Abilities
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong oral and written communication skills.

Why Join Mass General Brigham?

• Join a world-renowned healthcare system recognized for excellence in patient care and innovation.
• Grow your career through professional development and advancement opportunities.
• Enjoy comprehensive benefits including competitive pay, health coverage, retirement plans, and paid time off.

Pay Range

Grade

Mass General Brigham Competency Framework