Fundraising Coordinator

Boston Fundraising Coordinator

Position Type Part-time, 30 hrs/week

Schedule Monday - Friday, 9AM-3PM no weekend shifts available

Salary Hourly, $20 - $22.50/hr (based on experience)

Location In-office / Boston, MA (2 locations)

Reports To US Admin Manager

Description

Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Boston offices, with virtual support for other US offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC.

Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarized in its motto: Honest. Respectful. Effective.

We are looking for an individual who embodies our motto and is passionate about our staff and mission.

This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.

Overview Of Job Duties:

• Provide administrative support to managers and staff

• Assist with new hire paperwork and processing of onboarding documents

• Manage and maintain office records, documents, and filing systems

• Prepare and distribute emails and memos

• Order and manage office equipment and supplies management

• Serve as a point of contact for internal and external communications

• Ensure meeting rooms are prepared and set up as needed

• Greet and assist visitors, clients, and guests

• Prepare, format, and proofread documents, reports, and presentations

• Maintain and update employee and client databases

• Assist in tracking and reconciling office expenses

• Prepare expense reports and submit them for approval

• Ensure compliance with health and safety regulations

• Help plan or assist with occasional maintenance services

Requirements:

• 1-2 years of administrative experience, 1 year of Customer Service experience preferred

• Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets

Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)

• Solution-oriented problem solver

• Excellent documentation and project-tracking skills 

Qualifications:

• Excellent communication skills, written and verbal

• Excellent phone and email etiquette

• Strong data entry skills with a record of high accuracy

• Attention to detail

• Demonstrated ability to manage priorities

• Demonstrated ability to work independently

• Ability to effectively coordinate multiple tasks and strictly adhere to deadlines

• Positive attitude with the ability to thrive in a stressful working environment

• Must be able to lift up to 50 lbs ( large package handling, arranging desks, etc)

Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams. We encourage Peoples of Colour, Indigenous Peoples, Queer/Trans identifying, as well as peoples with Dis/abilities to apply!  Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.