HR Specialist & Safety Officer

Job Summary: We are seeking a detail-oriented and organized Payroll/HR Specialist to join our team at Arrow Sewer and Drain LLC, a leading plumbing and excavation service provider. In this role, you will manage all aspects of payroll processing, benefits administration, and human resources support for our employees. You will play a critical role in ensuring timely and accurate payroll processing, maintaining compliance with labor laws, and supporting employee-related inquiries and HR functions.

Key Responsibilities:

Payroll Administration:

• Process weekly payroll for all employees, ensuring accuracy and timeliness.
• Produce Certified Payroll Reports in a timely manner and submit to the state.
• Verify and maintain employee attendance, timesheets, and payroll data.
• Ensure proper deductions for taxes, benefits, garnishments, and other withholdings are processed accurately.

• Prepare and submit payroll reports, including tax filings, and year-end documents such as W-2s and 1099s.
• Ensure compliance with federal, state, and local payroll regulations and labor laws.
• Handle payroll discrepancies, resolve issues, and answer employee payroll-related questions.

Human Resources Support:

• Administer employee benefits programs (health insurance, retirement plans, etc.), including enrollment, changes, and terminations.

• Lead disciplinary action and investigations.
• Oversee performance reviews conducted by managers.

• Assist with recruitment efforts, including job postings, interview scheduling, background checks and new employee onboarding.
• Maintain employee records, ensuring they are accurate and up to date.
• Support employee relations by addressing inquiries and concerns related to workplace policies, benefits, and other HR matters.

• Assist in maintaining compliance with employment laws and regulations (OSHA, FMLA, etc.).

• Coordinate safety training and certifications as required for specific positions within the plumbing and excavation industry.

General Administrative Duties:

• Maintain HR files and records, ensuring confidentiality and compliance with legal requirements.

• Prepare and process employee status changes, terminations, and other relevant HR documentation.
• Collaborate with management to ensure that HR policies and procedures are communicated and followed.
• Assist with performance reviews, disciplinary actions, and the development of improvement plans as needed.

Safety Program Administration

• Maintain OSHA-compliant written safety policies and procedures.
• Ensure compliance with federal, state, and local safety regulations.
• Track and report key safety metrics and trends.

Field Safety

• Identify unsafe conditions and implement corrective actions.
• Perform documented safety audits.
• Verify proper use of Personal Protective Equipment (PPE).

Training

• Conduct new hire safety orientation.
• Lead weekly toolbox talks.
• Schedule and coordinate required certifications
• Maintain employee training records.

Incident Management

• Investigate all accidents, injuries, vehicle incidents, near misses, and property damage.
• Conduct root cause analyses.
• Recommend corrective and preventative actions.
• Complete OSHA recordkeeping requirements (300, 300A, 301 logs).
• Coordinate workers' compensation documentation and return-to-work efforts.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in HR, Business Administration, or a related field preferred.
• 3+ years of safety experience in plumbing, construction, utilities, excavation, sewer, or related trades.
• Working knowledge of OSHA standards.

• 5 years experience in payroll processing and HR functions, preferably in a construction or trades industry.
• Strong knowledge of payroll software and Microsoft Office Suite.
• Knowledge of labor laws, tax regulations, and benefits administration.
• Excellent attention to detail, problem-solving, and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.

Physical Requirements:

• Ability to work in an office environment with occasional visits to our warehouse location.
• Must be able to sit for extended periods and occasionally lift or carry up to 25 pounds.

Preferred Skills:

• Experience with construction or trades-specific payroll software (e.g., QuickBooks, ADP Workforce Now, etc.).
• Knowledge of certified payroll requirements.
• Previous experience in a plumbing and excavation company or similar field.

Compensation & Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• 401K with matching
• Paid time off (PTO) and holidays.
• Ongoing professional development and training opportunities.