Administrative Coordinator

Job DetailsJob Location: Woods Cross, UT 84087Position Type: Full TimeAutoSavvy AutoSavvy is seeking an organized, dependable, and adaptable team member to support our fast-paced Purchasing Department. This role helps keep daily operations running smoothly by supporting reporting, communication, documentation, tracking, and administrative processes across multiple teams and departments.  This position works closely with field employees, corporate departments, vendors, and suppliers, and plays an important role in helping maintain organization, accountability, and operational efficiency throughout the department.    Location & Schedule: Woods Cross, UT Monday through Friday only Full-Time employment    Duties & Responsibilities:   In this role you will be responsible for, but not limited to the following job duties:   Perform data entry and maintain accurate records across multiple systems and spreadsheets   Create, update, and manage reports, tracking documents, invoices, and operational spreadsheets   Assist with title, billing, compliance, and supplier documentation processes   Serve as a point of contact between field employees, corporate departments, vendors, and suppliers   Monitor operational workflows and follow up to help ensure timely completion of tasks and issue resolution   Coordinate and support various administrative and operational functions for the Purchasing Department   Maintain organized digital records, inventory tracking, and department documentation   Assist with onboarding coordination, equipment management, and employee support needs   Provide ongoing support to Purchasing leadership and partner departments as needed   Troubleshoot day-to-day operational issues and help identify process improvements   Adapt to shifting priorities and assist with a wide variety of department needs in a fast-paced environment   Take ownership of miscellaneous operational tasks and special projects as assigned     Skills & Requirements Excellent organizational, attention to detail, and multitasking skills   Comfortable working in a fast-paced environment with shifting priorities   Excellent time management skill to complete daily tasks and priorities to meet deadlines Proficient in Microsoft Excel and Microsoft Office   Experience with spreadsheets, tables, pivot tables, and basic formulas preferred   Willingness to learn new systems, tools, and processes   Strong communication, follow-up, and problem-solving skills   Excellent interpersonal and customer service skills Ability to work independently while managing multiple responsibilities   Administrative, operations, accounting, automotive, or related experience is a plus       Education & Experience: 2+ year of administrative experience or relevant work   Requirements: Valid driver’s license with acceptable driving record Ability to pass a background check Authorized to work in the United States Requirement of Multi-Factor Authentication apps on cell phone   Benefits: Comprehensive Benefits: Medical, Dental, and Vision coverage, HSA match, TelaDoc, Pharmacy Discount Programs, and Employer paid Life Insurance Employee Assistance Program: Free of charge for personal uses such as support and general resources Additional Perks: Pet Insurance, Gym Discounts, and an Employee Vehicle Purchase Program, Volunteer PTO Program Retirement Savings: Employer matching contributions  Paid Time Off: Among the best PTO policies in the industry Paid Holidays: 7 major holidays   Physical Requirements: Sedentary work that primarily involves sitting/standing for 6 - 8 hours Visual acuity to read and type for 6 - 8 hours Simple grasping and fine manipulation to sort through papers for 6 - 8 hours   Work Environment: Indoor and onsite work location    What We’re Looking For  We’re looking for someone who is proactive, resourceful, dependable, and comfortable wearing many hats. The ideal candidate thrives in a dynamic environment, communicates well with others, stays organized under pressure, and is willing to jump in wherever needed to support the team.  This role is highly collaborative and operational in nature, and daily responsibilities may vary based on business needs and department priorities. Success in this position comes from being adaptable, detail-oriented, and willing to help keep the Purchasing Department running efficiently.    AutoSavvy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All offers of employment at AutoSavvy are contingent upon clear results of a thorough background check and motor vehicle report (MVR). Background checks and MVRs will be conducted on all final candidates offered employment. AutoSavvy participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. TAG3Qualifications