Bid Coordinator

We are hiring a Bid Coordinator to support our sales and estimating teams by managing bid requests, tracking deadlines, and ensuring all required documents are organized and submitted accurately. This on-site only role requires 2+ years of similar experience or experience as an Estimator in HVAC, along with strong attention to detail, excellent communication skills, and the ability to handle multiple projects at once. Responsibilities:

• Review and organize incoming bid requests.
• Track deadlines and ensure bid submissions are completed on time.
• Coordinate with sales, estimating, and project teams on required information.
• Maintain accurate records of bid documents and correspondence.
• Assist with follow-up communication related to bids and proposals.
• Support other administrative duties as needed.

Qualifications:

• 2+ years of similar experience or HVAC estimating experience required.
• Strong attention to detail and organizational skills.
• Ability to work under deadlines and manage multiple tasks.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office and email systems.